Executive Assistant

Stryker; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a skilled administrative professional to provide comprehensive support to management. This role involves coordinating complex schedules, managing office services, and organizing executive events. The ideal candidate will have a strong background in administrative support, excellent communication skills, and proficiency in Microsoft Office and Google Workspace. Join a dynamic team where your contributions will enhance workflow and organizational efficiency while ensuring the highest level of discretion and integrity in handling sensitive information. This is a fantastic opportunity to grow in a fast-paced environment and make a significant impact on the organization.

Qualifications

• 3-5 years of experience in administrative support roles.
• Certified administrative professional or similar certification required.

Responsibilities

• Coordinate complex scheduling and provide administrative support.
• Manage office services and assist in vendor selection and procurement.

Skills

Communication Skills

Time Management

Problem-Solving Skills

Fluency in English

Education

Certified Administrative Professional

Executive Assistant Certification

Tools

Microsoft Office Suite

Google Workspace

Document Management Systems

Job description

What You Will Do

• Coordinating complex scheduling, MENA LT team meetings and calendar management for the Manager, including scheduling meetings, appointments, and travel arrangements, and providing comprehensive administrative support.
• Capturing and processing data using various software, including word processing, spreadsheets, and PowerPoint presentation software.
• Assist in the planning and execution of special projects and initiatives.
• Manage all aspects of organization's office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
• Assist in the selection of vendors and to purchase equipment, services, and supplies necessary for the operation of the organization.
• Serve as the primary point of contact between the Manager and internal or external stakeholders and draft, review, and distribute communications on behalf of the GM.
• Plan and organize executive events, meetings, and conferences, both onsite and offsite (venue selection, catering, communication, travel arrangements, etc.).
• Handle sensitive and confidential information with the highest level of discretion and integrity, ensuring compliance with company policies and procedures.
  
  

What You Need

• Certified administrative professional or Executive Assistant Certification or similar.
• 3-5 years of experience as an administrative assistant, executive assistant, office manager, or in a similar administrative support role.
• Experience in coordinating projects or handling event management.
• Fluency in English.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Google Workspace (Docs, Sheets, Drive, etc.) or other cloud-based tools.
• Ability to use document management systems (e.g., SharePoint, Dropbox, or Box) to organize and share files efficiently.
• Excellent communication, time management, and problem-solving skills.