Executive Assistant

Alcon Cyber Security Consultancy; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading cybersecurity consultancy is seeking a highly organized Assistant to the CEO. This role involves managing the CEO's schedule, ensuring efficient office operations, and providing support in sales and communications. Candidates should have 3+ years of relevant experience and excellent communication skills, thriving in a fast-paced environment.

Qualifications

• 3+ years of experience as an executive assistant or operations coordinator.
• Proficient in MS Office and Google Workspace.
• Strong organizational, communication, and multitasking abilities.

Responsibilities

• Manage the CEO’s calendar and coordinate meetings.
• Oversee office operations and liaise with internal departments.
• Assist in preparation of sales proposals and support CRM management.

Skills

Written communication

Verbal communication

Organizational skills

Time management

Multitasking

Tools

MS Office

Google Workspace

CRM platforms

Job description

Position: Assistant to CEO
Location: Dubai
About the Role:

We are looking for a highly organized, proactive, and detail-oriented Assistant to the CEO who will act as the right hand to our CEO in managing time, streamlining operations, and ensuring smooth coordination across functions. This is a high-visibility role that offers a unique opportunity to work closely with top leadership in a fast-paced cybersecurity services company.

Key Responsibilities:

1. Executive Support:

• Manage and maintain the CEO’s calendar – schedule meetings, prioritize appointments, and ensure time is optimized.
  
• Coordinate and prepare for internal and external meetings – setting agendas, ensuring pre-read materials are shared, and tracking follow-ups.
  
• Handle travel arrangements, event participation, and logistics coordination.
  
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
  

2. Office Operations:

• Oversee general administrative tasks and ensure smooth day-to-day functioning of office operations.
  
• Coordinate with HR, Admin, and Finance teams to support organizational workflows as needed.
  
• Track and follow up on tasks, actions, and operational deliverables on behalf of the CEO.
  

3. Sales Operations Support:

• Assist in preparation of sales proposals, decks, and pricing documentation.
  
• Follow up with the sales team on leads, pipeline updates, and reporting requirements.
  
• Support CRM management, sales documentation, and coordination with prospects or partners as required.
  

4. Communication & Coordination:

• Draft and respond to emails on behalf of the CEO, where appropriate.
  
• Maintain confidentiality and handle sensitive matters with discretion.
  
• Liaise with internal departments and ensure smooth cross-functional communication.
  
  

Qualifications & Requirements:

• 3+ years of experience in a similar executive assistant, operations coordinator, or sales support role.
  
• Excellent written and verbal communication skills.
  
• Proficient in MS Office, Google Workspace, and tools like Zoom, Teams, or Slack.
  
• Strong organizational, time management, and multitasking abilities.
  
• Experience in a tech or startup environment is a plus.
  
• Familiarity with CRM platforms (e.g., Zoho, Salesforce, HubSpot) is an advantage.
  
  

Who You Are:

• Proactive and resourceful with a strong sense of ownership.
  
• Comfortable working in a dynamic, evolving environment.
  
• Discreet and professional when handling confidential information.
  
• A team player who can collaborate yet work independently with minimal supervision