Executive Assistant

Ali & Sons Holding LLC; Abu Dhabi Emirate; On-site; AED 167,000 - 279,000; Full time

Job summary

Ali & Sons Holding LLC in Abu Dhabi is seeking an Executive Assistant to support the Group Chief Information Officer within our Digital Innovation Hub. The role requires highly organized, discreet professional who can coordinate executive activities and liaise with senior leaders, vendors, and stakeholders.

The successful candidate will prepare presentations, reports, and correspondence, manage calendars and travel, and help drive digital and IT initiatives in a fast-paced environment.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting a senior executive.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and the ability to work independently.
• Professional, discreet, and confident when dealing with senior stakeholders.
• Ability to manage changing priorities and work under pressure.
• Strong proficiency in Microsoft Office and digital collaboration tools.
• A proactive mindset with excellent judgment and problem-solving skills.

Responsibilities

• Manage the Group Chief Information Officer calendar, meetings, appointments, and travel arrangements.
• Coordinate executive meetings, agendas, minutes, follow-ups, and action items.
• Prepare presentations, reports, correspondence, and other executive materials.
• Act as a trusted point of contact for internal and external stakeholders.
• Support key digital, technology, and innovation initiatives and events.
• Handle sensitive information with strict confidentiality and discretion.
• Anticipate the Group Chief Information Officer needs and proactively manage competing priorities.
• Ensure deadlines, commitments, and follow-ups are tracked and completed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Attention to detail

Discretion

Time management

Digital collaboration tools

Tools

Microsoft Office

Job description

Ali & Sons is seeking a highly organized, proactive, and discreet Executive Assistant to provide executive support to the Group Chief Information Officer within our Digital Innovation Hub.

This role is ideal for an experienced executive support professional who can operate with confidence in a fast-paced, dynamic environment. The successful candidate will work closely with senior leadership, coordinate executive activities, support digital and IT initiatives, and serve as a trusted liaison between the Group Chief Information Officer, internal teams, vendors, and external stakeholders

Key Responsibilities

• Manage the Group Chief Information Officer calendar, meetings, appointments, and travel arrangements.
• Coordinate executive meetings, agendas, minutes, follow-ups, and action items.
• Prepare presentations, reports, correspondence, and other executive materials.
• Act as a trusted point of contact for internal and external stakeholders.
• Support key digital, technology, and innovation initiatives and events.
• Handle sensitive information with strict confidentiality and discretion.
• Anticipate the Group Chief Information Officer needs and proactively manage competing priorities.
• Ensure deadlines, commitments, and follow-ups are tracked and completed.

Qualifications & Experience

• Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting a senior executive.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and the ability to work independently.
• Professional, discreet, and confident when dealing with senior stakeholders.
• Ability to manage changing priorities and work under pressure.
• Strong proficiency in Microsoft Office and digital collaboration tools.
• A proactive mindset with excellent judgment and problem-solving skills.

Why Join Us?

At Ali & Sons, you will work closely with senior leadership and contribute to initiatives that advance digital transformation, innovation, and business growth.

You will have the opportunity to:

• Gain direct exposure to C-Level leadership and strategic initiatives.
• Work in a dynamic, technology-driven, and forward-thinking environment.
• Collaborate with diverse internal teams, vendors, and external stakeholders.
• Develop your career within a well-established and diversified UAE organization.
• Contribute to innovative digital initiatives that support the future growth and transformation of the business.