Executive Assistant

Confidential; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading firm in the financial services sector is seeking an experienced executive assistant to provide sophisticated administrative support to senior leadership. Responsibilities include managing schedules, handling communications, coordinating meetings, and arranging travel. The ideal candidate will have at least five years of experience, excellent organizational skills, and be proficient in Microsoft Office. Flexibility to work longer hours and occasionally from home is required.

Qualifications

• Minimum of five years of experience in relevant domain, preferably in the financial services industry or fintech sector.

Responsibilities

• Schedule appointments, coordinate meetings, and manage conference calls.
• Handle emails, phone calls, and other communications.
• Arrange flights, hotels, and create itineraries for executives.
• Create and organize presentations, reports, and documents.
• Manage files, organize records, and conduct research.
• Act as a point of contact between the executive and other stakeholders.
• Assist with ad-hoc tasks and special projects.
• Handle general administrative duties.

Skills

Strong written and verbal skills

Organization and time management

Attention to detail

Problem-solving

Confidentiality and discretion

Technical proficiency in Microsoft Office Suite

Adaptability

Interpersonal skills

Education

Bachelor’s degree in relevant fields

Advanced degree or professional certifications

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Overview

We are looking for an executive assistant who shall provide sophisticated administrative support to our group senior leadership team, managing their schedule, handling communications, coordinating meetings, preparing documents, arranging travel, and serving as a liaison with internal and external stakeholders.

Key Responsibilities

• Calendar and Meeting Management: Schedule appointments, coordinate meetings, book rooms, and manage conference calls.
• Communication and Correspondence: Handle emails, phone calls, and other communications, screening them and responding appropriately.
• Travel and Logistics: Arrange flights, hotels, and other travel needs for executives, creating itineraries.
• Document Preparation: Create and organize presentations, reports, memos, and other documents.
• Information Management: Manage files, organize records, and conduct research to provide information for decision-making.
• Liaison: Act as a point of contact between the executive and other staff, stakeholders, or visitors.
• Special Projects: Assist with ad-hoc tasks and special projects as needed.
• Office Support: Handle general administrative duties, including conference room bookings, managing supplies, and maintaining office organization.

Qualifications

• Bachelor’s degree in relevant fields and/or advanced degree or professional certifications or training preferred.
• Minimum of five years of experience in relevant domain, preferably in the financial services industry or fintech sector.

Essential Skills

• Communication: Strong written and verbal skills for professional interaction.
• Organization and Time Management: The ability to manage multiple tasks, prioritize effectively, and stay organized.
• Attention to Detail: Meticulousness in tasks to ensure accuracy.
• Problem-Solving: Capacity to identify and resolve issues proactively.
• Confidentiality and Discretion: Discretion in handling sensitive and confidential information.
• Technical Proficiency: Skill in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Adaptability: Flexibility to handle changing priorities in a fast-paced environment.
• Interpersonal Skills: Professionalism and the ability to build good working relationships.

Work Environment

• Required to work during office hours.
• Flexibility to work longer hours from time to time as and when the job requires.
• Open to occasional remote support after office hours or on holidays.