Executive Assistant

EPIC Piping; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading pipe fabrication company in Abu Dhabi is seeking an Executive Assistant to manage executive schedules, maintain records, and handle communications. The ideal candidate possesses strong organizational skills, 3-5 years of relevant experience, and proficiency in Microsoft Office. Join a supportive environment that values training and development.

Benefits

Competitive insurance and benefit options

30 days paid vacation after one year

Qualifications

• 3-5 years of relevant work experience in a similar role.
• Proven experience as an executive assistant or secretary.
• Ability to maintain confidentiality.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments.
• Attend meetings and keep minutes.
• Prepare invoices or financial statements.

Skills

Organizational skills

Communication skills

Time management

Research skills

Confidentiality

Education

Diploma / bachelor's degree

Tools

Microsoft Office

Job description

Epic Piping has an exciting opportunity available for Executive Assistant to be an integral part of our corporate team. Epic takes pride in our quality of work and has a goal of building our workforce with the most talented employees. You’ll have an opportunity to work on a wide range of projects on a national and global scale. We can meet you at any skill level, whether you are just starting your career or have years of experience under your belt.

What You’ll Do

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Proven experience as executive assistant secretary
• Proficient in MS Office
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
  
  

Competency Statements

• Accountability - Ability to accept responsibility and account for her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Loyal - The trait of feeling a duty to the employer.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Responsible - Ability to be held accountable or answerable for one’s conduct.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
  
  

What You’ll Need

• Education: Diploma / bachelor's degree
• Experience: 3-5 Years of Relevant Work Experience
• Computer Skills: Microsoft Office
• Gender: Female
• Nationality: Indian / Pilipino
• Salary negotiable
  
  

What We Offer

• Competitive insurance and benefit options
• Paid vacation 30 days after one year completion + annual ticket
  
  

Who We Are

Epic Piping is one of the largest privately owned and the fastest-growing pipe fabrication firms in the world. With over three decades of experience and backgrounds extending from engineering to welding, Epic Piping provides unmatched experience servicing the chemical, power, refining, offshore, and oil & gas industries.

As an equal opportunity employer, Epic Piping is committed to the development of its employees and strives to promote an environment that fosters personal training and development.

At Epic Piping, We Believe That Investing In Our Employees Is Essential To Our Success. That's Why We're Looking For Motivated Individuals Who Are Willing To Invest In Themselves And Their Future. As a Member Of Our Team, You Will Have Access To

• Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career.
• Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential.
• Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons.
• A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals.
  
  

If you're someone who is committed to continuous learning and personal growth, we'd love to hear from you. Apply now to join our team and invest in your future with us!