Executive Assistant

كليات التقنية العليا - الإمارات; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading institution is looking for an Executive Assistant to support daily administrative activities for the Line Manager. The role requires proficiency in both English and Arabic, alongside intermediate computer skills. Responsibilities include managing communications, scheduling meetings, and document management, ensuring efficient and effective operations.

Qualifications

• Proficient in both English and Arabic.
• Intermediate skills in MS Office.

Responsibilities

• Manage communication with the Line Manager and stakeholders.
• Organise meetings and manage appointment diary.
• Translate documents between Arabic and English.

Skills

Proficiency in English

Proficiency in Arabic

Intermediate computer skills

Education

Higher Diploma or equivalent qualification

Job description

Position Title: Executive Assistant
Job Code: ADM_AO_PR_EA

2. Job Objective

The Executive Assistant is responsible for supporting their Line Manager with daily administrative activities in a timely manner. The incumbent manages communication with the Line Manager professionally.

3. Main Responsibilities

Operational

• Serve as the main contact point between the Line Manager and internal/external stakeholders for information requests.
• Manage calls by connecting the Line Manager with required callers and vice versa.
• Organise meetings with concerned parties to ensure proper planning and avoid schedule conflicts; manage the appointment diary and meeting schedules, including timing, priority, and agenda preparation.
• Draft reports, memos, circulars, and other correspondence as required.
• Translate documents between Arabic and English, maintaining message content, context, and style.
• Handle information processing, filing, archiving, and retrieval; ensure accuracy, completeness, timeliness, integrity, and confidentiality of documents.
• Monitor office supplies and coordinate with Facilities Management or Procurement if needed.
• Manage travel and accommodation arrangements for the Line Manager.

4. Qualifications

• Higher Diploma or equivalent qualification.
• Proficiency in both English and Arabic.
• Intermediate computer skills, including MS Office.

5. Experience

• 0 to 2 years of relevant experience.

End of Job Description

Salary and Benefits: Details will be provided to shortlisted candidates. The HADEF Program aims to develop UAE National candidates' teaching skills and experience. Non-UAE Nationals are encouraged to apply for other vacancies.