Executive Assistant

EUROCONTROLLI; Abu Dhabi; Hybrid; USD 30,000 - 60,000; Full time

Job summary

A dynamic international company is seeking an Executive Assistant to support the General Manager in their Abu Dhabi office. This role involves liaising across offices in multiple countries, managing tasks, and ensuring coordination in a demanding, multicultural environment. The successful candidate will enjoy flexibility in working hours, opportunities for career growth, and exposure to senior leadership.

Benefits

Flexibility in working hours

Remote work options within UAE

VISA and health insurance

Career growth opportunities

Qualifications

• Proven experience in an executive or administrative support role.
• Excellent communication skills in English, Italian is a plus.
• Proactive mindset with strong organizational abilities.

Responsibilities

• Support the GM in day-to-day business activities.
• Act as liaison between the GM and internal departments.
• Monitor execution of tasks and coordinate travel.

Skills

Communication

Coordination

Organizational Skills

Problem Solving

Tools

MS Office Suite

Job description

Company Description

Founded in 1994, Eurocontrolli is an international System Integrator with over 100 dedicated employees across our offices in Italy, the UAE, and the KSA.

We specialize in the design and supply of Integrated Telecom, Security, and Fire & Gas detection and suppression systems for the Oil & Gas and Commercial markets.

Our comprehensive service portfolio includes Engineering, Design, Procurement, Project Management, Inspection, Logistics Management, Transport & Delivery, Commissioning, SAT & PAT, Training, and Maintenance.

Your Professional Opportunity

For our Abu Dhabi office, we are seeking a highly organized and proactive Executive Assistant to work directly with the General Manager (GM).

The successful candidate will play a key role in supporting the GM in daily activities and will act as a central point of contact across all company business units—Engineering, Project Management, Procurement, Administration—coordinating with our offices in Italy, UAE, and KSA.

This role requires strong interpersonal and organizational skills, the ability to manage multiple priorities, and a high level of professionalism and discretion.

Key Responsibilities:

• Provide direct support to the General Manager in all day-to-day business activities.
• Act as liaison between the GM and internal departments across different countries and time zones.
• Monitor and ensure the timely execution of tasks by various departments and stakeholders, including reporting, travel coordination, compliance, certification management, and qualification processes.
• Act as a point of contact to support smooth cross-functional operations and promptly escalate delays or issues to the GM.
• Attend internal and external meetings with the GM when required.
• Ensure confidentiality in handling sensitive business information.
• Provide availability to work flexibly across the different working hours and business days of Italy, UAE, and KSA offices.
• Be available for occasional international travel if required.

Requirements:

• Proven experience in a similar executive or administrative support role.
• Excellent communication and coordination skills.
• Strong organizational skills with the ability to multitask under pressure.
• Professional and confidential handling of sensitive information.
• Proactive mindset and strong problem-solving attitude.
• Availability to work flexibly across time zones and different weekly calendars (e.g., UAE/Italy weekend vs KSA).
• Ability to collaborate with multicultural teams across different locations.
• Fluency in English (written and spoken) is mandatory.
• Proficiency in Italian is considered a strong plus.
• Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).

What We Offer:

• Flexibility in working hours and location to support coordination across international offices.
• Possibility to work from remote within UAE.
• Salary aligned with the candidate’s experience and qualifications.
• VISA and health insurance.
• Involvement in key strategic and operational company processes.
• A dynamic and fast-growing international company with real opportunities for career growth and development.
• Exposure to senior leadership and cross-functional collaboration across borders.