Executive Assistant

We are a diversified, large group of companies based in Abu Dhabi, UAE. We are currently looking for a bright and dynamic Executive Assistant to join and support our executive team. The ideal candidate will have at least 7 years of experience providing top-level assistance for high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Arabic speaker is a must. The role involves managing daily agendas, taking minutes of meetings, coordinating travel arrangements, and handling VVIP protocol, a key position that ensures smooth day-to-day operations at the leadership level.

Responsibilities

• Ensure smooth running of delivery and execution, Board meetings preparations, minutes taking, documents keeping, translation, taking care of day-to-day running agenda for the internal and external (delegates) requests, focal point between the executive office and the sub-holding staff, follow up on legal deliverables
• Handle mail/audit and administrative matters related to company business.
• Handles visitors and VIPS.
• Develops systems and organizes the workflow from the executive Office.
• Organize and delegate work to the executive staff under close supervision to maintain efficiency and swift execution of work.
• Maintaining confidentiality and using a high degree of discretion with all business interactions at all times
• Prioritizing inquiries and requests while troubleshooting conflicts with little guidance; making judgments and recommendations to ensure smooth day-to-day engagements for internal and external business matters
• Ensure all deadlines and key objectives are met for projects and initiatives led by the Executive office
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Preparing detailed and complex documents
• Ability to work in collaboration with other departments.
• Ensure Royal & VIP protocol are followed at all times for special patients / visitors by the teams

Requirements

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills in English & Arabic