Executive Assistant

Wio Bank; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A next-generation digital banking platform in Abu Dhabi is seeking an experienced Executive Assistant to support its senior leadership team. The role involves managing complex schedules, organizing meetings, and ensuring the smooth operation of administrative tasks. Candidates should have strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information. This position offers a unique opportunity to work at the heart of an innovative organization.

Qualifications

• Proven experience as an Executive Assistant or similar administrative role supporting senior leadership.
• Outstanding organizational and time-management skills, able to manage multiple priorities effectively.
• Excellent verbal and written communication skills.

Responsibilities

• Provide comprehensive administrative support to three senior executives.
• Manage meetings including agendas, minutes, and follow-up actions.
• Handle sensitive information with confidentiality and discretion.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Time-management skills

Attention to detail

Tools

Microsoft Office Suite

Google Workspace

Slack

Zoom

Job description

About Wio

Wio Bank is a next-generation digital banking platform built to redefine the banking experience for individuals, entrepreneurs, and businesses across the region. Headquartered in the UAE, we combine the agility of a fintech with the strength of a fully licensed bank. By focusing on innovation, simplicity, and customer empowerment, Wio is transforming traditional banking into something smarter, faster, and more personal.

We’re not just building a bank—we’re building a movement. And we’re looking for exceptional talent to join us on this journey.

About The Role

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.

If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise—this may be the perfect opportunity for you.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
• Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
• Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
• Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
  
  

Meeting & Event Coordination

• Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Coordinate executive events—both internal and external—including logistics, communications, and resource planning.
  
  

Office & Administrative Management

• Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
• Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
• Identify and recommend improvements to optimize administrative workflows and increase efficiency.
  
  

Project & Initiative Support

• Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
• Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
  
  

Confidentiality & Professionalism

• Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
• Maintain a high standard of professionalism in all communications and interactions, internally and externally.
  
  

What We’re Looking For

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
• Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
• Strong sense of ownership, discretion, and attention to detail.
• Ability to work independently, adapt quickly, and handle confidential information with care.
  
  

Why Join Us

At Wio, we’re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.