Executive Assistant

Ethara; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A tech-oriented company in Abu Dhabi is seeking an Executive Assistant to the Chief Digital & Technology Officer. This role requires 5+ years of experience, strong organizational skills, and a background in technology. The ideal candidate will manage executive priorities, support digital transformation projects, and liaise effectively with stakeholders. This position offers a dynamic work environment focused on innovation and efficiency.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role.
• Strong background in technology or digital transformation.
• Proven track record in managing complex schedules.

Responsibilities

• Manage the CDTO’s calendar and scheduling.
• Organize meetings and prepare agendas.
• Support digital transformation projects and documentation.

Skills

Microsoft Office Suite proficiency

Project management tools knowledge

Exceptional communication skills

Organization and prioritization

Interpersonal skills

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Master’s degree preferred

Project management certifications (PMP, Prince2, Agile/Scrum)

Tools

Asana

Jira

Google Workspace

Trello

Job description

Executive Assistant to the Chief Digital & Technology Officer

Digital & Technology

Abu Dhabi, UAE

Job Overview:

• The Executive Assistant to the Chief Digital & Technology Officer (CDTO) will provide comprehensive executive and operational support to enable the smooth delivery of Ethara’s digital transformation and technology strategy.
• This role requires a highly organized, tech-savvy, and proactive professional who can manage executive priorities, coordinate projects, and act as a trusted liaison across stakeholders.
• The Executive Assistant will play a pivotal role in ensuring that the CDTO’s office operates efficiently and effectively.

Duties & Responsibilities:

Executive & Operational Support

• Manage the CDTO’s calendar, travel, and scheduling with precision, ensuring optimal time management.
• Organize and prepare for meetings (internal/external), including agendas, materials, presentations, and action points.
• Track and follow up on key deliverables from meetings, ensuring accountability and timely completion.
• Act as the primary liaison between the CDTO and internal/external stakeholders, ensuring smooth communication flow.

Project & Delivery Coordination

• Support the execution of digital transformation and innovation projects by tracking tasks, aligning owners, and monitoring deadlines.
• Maintain dashboards, trackers, and reports to provide visibility into project status, risks, and dependencies.
• Assist in documenting business processes, SOPs, and workflows.
• Coordinate across cross-functional teams and business units to ensure alignment with CDTO priorities.

Technology & Data Support

• Utilize productivity and collaboration tools (MS Office, Google Workspace, Asana, Jira, Trello, or similar) to manage projects and communications effectively.
• Conduct research and prepare high-quality, data-driven presentations, briefs, and reports.
• Provide light technical support (e.g., system onboarding, digital tool setup) to improve team efficiency and adoption of digital platforms

Job Specifications

• Minimum 5+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior or C-level executives.
• Strong background in technology, digital transformation, live entertainment, sports, or related industries.
• Proven track record in managing complex schedules, executive priorities, and multi-stakeholder coordination.
• Familiarity with digital transformation initiatives, IT systems, or tech operations is highly desirable.
• Bachelor’s degree in Business Administration, Information Technology, or related field
• Master’s degree preferred
• Project management certifications (PMP, Prince2, Agile/Scrum) are an advantage.

Required Skills

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
• Skilled in project management and collaboration tools (Asana, Jira, Trello, Monday.com, MS Teams, SharePoint, Confluence, etc.).
• Ability to create dashboards, trackers, and executive reports with strong data visualization skills.
• Strong presentation and report design capability.
• Comfortable providing light IT support for digital tools (system setup, onboarding, troubleshooting).
• Familiarity with enterprise systems (ERP, HRIS, or ITSM platforms) is an advantage.
• Communication: Exceptional written and verbal communication with the ability to engage confidently at all organizational levels.
• Organization & Prioritization: Excellent time management skills with the ability to handle multiple priorities and deadlines.
• Confidentiality & Integrity: Trusted to handle sensitive and confidential information with discretion.
• Interpersonal Skills: Professional demeanor with strong relationship-building capabilities.
• Adaptability: Resilient and flexible in responding to shifting priorities in a fast-paced environment.
• Problem-solving: Proactive, resourceful, and solutions-oriented.
• Attention to Detail: High accuracy in documentation, reporting, and follow-up.
• Collaboration: Effective team player who facilitates coordination across diverse teams.