Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and inf[...]

Qureos Inc; Abu Dhabi; On-site; AED 400,000 - 500,000; Full time

Job summary

A dynamic organization in Abu Dhabi is seeking an Executive Administrator to provide high-level administrative assistance to executive leadership. This role involves managing complex calendars, scheduling meetings, and handling sensitive information with discretion. Candidates should have strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment.

Qualifications

• High-level administrative assistance experience.
• Ability to manage complex calendars and schedule meetings.
• Proficiency in handling confidential information.

Responsibilities

• Manage the executive's complex calendar and schedule meetings.
• Prepare documentation and handle logistical arrangements.
• Serve as a point of contact for stakeholders and maintain professional communication.

Job description

Job Title: Executive Administrator

The Executive Administrator serves as a key support figure within the organization providing comprehensive high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism discretion and attention to detail.

Working in close collaboration with executives and their respective teams the Executive Administrator is responsible for managing complex calendars scheduling and coordinating meetings preparing documentation and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning adaptability and the ability to prioritize multiple tasks in a fast-paced environment.

In addition to managing daily operations the Executive Administrator serves as a primary point of contact for both internal and external stakeholders fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.

By anticipating the needs of the executive team and responding with timely and effective support the Executive Administrator contributes to enhancing productivity streamlining workflows and enabling leadership to focus on strategic priorities.