Executive & Administrative Assistant

aegis; United Arab Emirates; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player seeks a proactive Executive & Administrative Assistant to support their Managing Director. This role is perfect for an organized individual who excels at multitasking and maintaining confidentiality. Responsibilities include managing calendars, coordinating travel, and handling HR-related tasks. The ideal candidate will have a Bachelor's degree in Business Administration or Human Resources and at least three years of experience in a similar role. Join a dynamic team in a fast-paced environment where your contributions will ensure smooth operations and support the MD effectively.

Qualifications

• 3+ years of experience in an executive assistant or administrative role.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the Managing Director.
• Manage internal and external communication on behalf of the MD.
• Handle HR-related tasks such as employee records and onboarding.

Skills

Organizational Skills

Time Management

Confidentiality

Communication Skills

Proficiency in Microsoft Office

Education

Bachelor's degree in Business Administration

Bachelor's degree in Human Resources

Tools

Microsoft Office Suite

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

About the Role:

We are seeking a highly organized and trustworthy Executive & Administrative Assistant to support our Managing Director. This role is ideal for a proactive individual who excels at multitasking, maintains strict confidentiality, and is experienced in both administrative and HR functions. The successful candidate will play a key role in ensuring smooth day-to-day operations and providing personal and professional support to the MD.

Key Responsibilities:

Provide high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination.

Maintain strict confidentiality with all sensitive information and personal matters.

Manage internal and external communication on behalf of the MD.

Handle HR-related tasks such as employee records, onboarding, coordination with payroll and benefits providers, and other administrative HR functions.

Coordinate office operations, supplies, and vendors as needed.

Prepare reports, presentations, and other documents as requested.

Requirements

· Bachelor’s degree in Business Administration, Human Resources, or a related field.

· Minimum 3 years of experience in a similar executive assistant or administrative role.

· Demonstrated ability to handle confidential information with discretion.

· Strong organizational and time management skills.

· Excellent written and verbal communication skills.

· Proficiency in Microsoft Office Suite and office management tools.

· Ability to work independently, anticipate needs, and take initiative.

Company Industry

• Logistics
• Transportation
• Warehousing
• Courier

Department / Functional Area

• Administration

Keywords

• Executive & Administrative Assistant

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