Executive Administrative Assistant

AEGIS; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is looking for a highly organized Executive & Administrative Assistant to support their Managing Director. This role is perfect for a proactive individual who excels at multitasking and maintaining confidentiality. You will be responsible for high-level administrative support, managing communications, and handling HR-related tasks. Join a dynamic and supportive work environment that offers opportunities for professional growth and the chance to make a significant impact on the company's success.

Benefits

Dynamic Work Environment

Opportunities for Professional Growth

Competitive Salary

Benefits Package

Qualifications

• 3+ years of experience in an executive assistant or administrative role.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the Managing Director.
• Handle HR-related tasks such as employee records and onboarding.

Skills

Organizational Skills

Time Management

Confidentiality

Communication Skills

Proficiency in Microsoft Office Suite

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Human Resources

Tools

Microsoft Office Suite

Office Management Tools

Job description

About the Role:
We are seeking a highly organized and trustworthy Executive & Administrative Assistant to support our Managing Director. This role is ideal for a proactive individual who excels at multitasking maintains strict confidentiality and is experienced in both administrative and HR functions. The successful candidate will play a key role in ensuring smooth daytoday operations and providing personal and professional support to the MD.
Key Responsibilities:

• Provide highlevel administrative support to the Managing Director including calendar management travel arrangements and meeting coordination.
  
• Maintain strict confidentiality with all sensitive information and personal matters.
  
• Manage internal and external communication on behalf of the MD.
  Handle HRrelated tasks such as employee records onboarding coordination with payroll and benefits providers and other administrative HR functions.
• Coordinate office operations supplies and vendors as needed.
  
• Prepare reports presentations and other documents as requested.
  

Requirements

Bachelor s degree in Business Administration Human Resources or a related field.
Minimum 3 years of experience in a similar executive assistant or administrative role.
Demonstrated ability to handle confidential information with discretion.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and office management tools.
Ability to work independently anticipate needs and take initiative.

Benefits

A dynamic and supportive work environment.
Opportunities for professional growth and development.
Competitive salary and benefits package.
The chance to work closely with senior leadership and make a significant impact on the companys success.

Administrative skills