Executive Administrative Assistant

Confidential; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate company based in Dubai is looking for a proactive Administrative Assistant. The role involves providing comprehensive administrative support to the real estate team, managing documentation, and assisting in marketing efforts. Candidates should have at least 2 years of experience in the real estate sector, strong organizational skills, and familiarity with Dubai's real estate processes.

Benefits

Residency Visa

Medical Insurance

Annual Plane Ticket

100% support from Management

Qualifications

• Minimum 2 years experience in real estate, preferably in Dubai.
• Knowledge of DLD regulations and Ejari system is an advantage.

Responsibilities

• Provide day-to-day administrative support to agents and management.
• Prepare and process real estate documents, including tenancy contracts and sales agreements.
• Assist with marketing activities like creating brochures and social media posts.

Skills

Organisational skills

Attention to detail

Customer-focused

Communication skills

Tools

Microsoft Office

CRM tools

Job description

Job Summary:

We are looking for a proactive and detail-oriented Administrative Assistant with at least 2 years of experience in the real estate industry, preferably within the UAE. The successful candidate will support our real estate team with administrative, marketing, and client service tasks, ensuring smooth and efficient daily operations.

Key Responsibilities:

• Provide day-to-day administrative support to agents and management
• Prepare, proofread, and process real estate documents including tenancy contracts, MOUs, sales agreements, Contract A, B & F.
• Coordinate property listings, manage CRM entries, and update property portals (Bayut, Dubizzle, Property Finder, etc.)
• Schedule property viewings and communicate with clients, landlords, and developers
• Assist with Ejari registration and document submission through DLD systems
• Handle incoming calls, emails, office correspondence, and client inquiries
• Support marketing activities: creating brochures, social media posts, and listing promotions
• Maintain filing systems, client databases, and office supplies inventory

Ensure compliance with Dubai Land Department (DLD) and RERA guidelines

• Knowledgeable with AML Screening.

Requirements:

• Minimum 2 years of experience in a real estate role, preferably in Dubai
• Familiarity with Dubai real estate processes, contracts, and DLD regulations
• Proficiency in Microsoft Office (Word, Excel, Outlook); knowledge of CRM tools
• Strong verbal and written communication skills in English
• Excellent organisational skills, attention to detail, and the ability to multitask
• Professional demeanour and a customer-focused approach
• Knowledge of the Ejari system, RERA documentation, and basic bookkeeping is a strong advantage.

Benefits

• Residency Visa
• Medical Insurance
• Annual Plane Ticket
• 100% support from Management

Please send your CV to [e-mail]