Executive Administrative Assistant

Modon; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading community developer in Abu Dhabi is seeking an experienced Executive Assistant. This role involves managing schedules, coordinating meetings, preparing documents, and supporting senior leadership within the Sports division. The ideal candidate has 5+ years of experience, proficiency in office tools, and strong organizational skills. Join us and contribute to smooth operations and effective communication within our team.

Qualifications

• 5+ years of experience in administrative/executive support roles.
• Strong background supporting senior leadership or executives.
• Experience in calendar management and travel coordination.

Responsibilities

• Manage calendars and coordinate meetings.
• Draft and review contracts and reports.
• Assist in departmental project coordination.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Attention to detail

Education

Bachelor’s degree in any discipline

Tools

Microsoft Office Suite

Google Workspace

Asana

Trello

Slack

Job description

Overview

We are seeking an experienced Executive Assistant to provide comprehensive support to senior leadership within the Sports division of Modon Communities. This role will play a vital part in ensuring smooth operations, effective communication, and efficient coordination across the department and with key stakeholders.

Responsibilities

• Administrative Support: Manage calendars, schedule and coordinate meetings, appointments, and travel arrangements. Handle correspondence, prioritize tasks, and ensure timely responses.
• Communication & Coordination: Act as the primary point of contact, facilitating effective communication with internal teams and external stakeholders.
• Document Preparation: Draft and review contracts, presentations, reports, and other documents, ensuring accuracy and compliance with company standards. Support with FM & FM procurement documentation, procurement requests, attendance management, and departmental trackers.
• Project Management: Assist in coordinating departmental projects, monitor progress, prepare documentation, and provide updates to ensure timely delivery.
• Research & Analysis: Conduct market research, compile industry data, and prepare reports to support strategic decision-making.
• Event Coordination: Organize conferences, meetings, and client engagements, handling logistics and materials for successful execution.

Qualifications & Experience

• Bachelor’s degree in any discipline.
• Minimum 5+ years of experience in administrative/executive support roles.
• Strong background supporting senior leadership or executives.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Slack).
• Experience in calendar management, travel coordination, and preparing professional reports/presentations.

Key Competencies

• Excellent organizational and communication skills.
• Strong problem-solving abilities and adaptability.
• High level of discretion and confidentiality.
• Strong attention to detail and time management skills.
• Ability to build and maintain effective relationships.
• Leadership qualities and proactive approach.