Executive Admin Assistant

ManpowerGroup Middle East; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is looking for an Executive Administrative Assistant to support their leadership team. This role involves managing administrative tasks, coordinating meetings and events, and ensuring efficient communication. Candidates should have a Bachelor's degree in Business Administration, with proven experience, strong time management, and communication skills.

Qualifications

• Proven years of experience in Executive Administration preferably in multinational companies.
• Excellent communication skills are a must.

Responsibilities

• Manage full administration support including calendars and scheduling.
• Co-ordinate and administrate arrangements for meetings/conferences.
• Monitor spending against budget allocations.

Skills

Time management

Interpersonal skills

Communication

Education

Bachelors Degree or Diploma in Business Administration

Tools

MS Office

Job description

Contract: 1 year (renewable and extendable)

Employment: Outsourced through ManpowerGroup Middle East

Role:

This role requires a tenacious self-starter and the person will have the opportunity to support our leadership team, our regional and global colleagues by delivering secretarial and administrative service – not only as Admin Assistant but also in cross-functional projects or initiatives. This role serves primarily few key stakeholders and extends the support to their teams as well.

Job Description:

• Manage full administration support including calendars and scheduling, expenses and reporting, and organizing travelling plans.
• Focus on day-to-day agenda setting, readiness and delivery of all pre-read materials for the key stakeholders (Senior Leaders/ VP level).
• Co-ordinate and administrate arrangements for a variety of meetings/ conferences, internal and external; use initiative and judgement in arranging location and equipment, assembling and distributing appropriate materials, making travel and accommodation arrangements etc., in order to maximize the success of the meeting / conference in achieving its objectives.
• Monitor spending against budget allocations, identify variances, and collaborate with the Finance teams.
• Manage the end-to-end accounts payable processes, including raising purchase orders & handling vendor applications.
• Maintains documentation and record management for audit requirements.

Qualifications and Requirements:

• Bachelors Degree or Diploma in Business Administration or any related field.
• Proven years of experience in Executive Administration preferably in multinational companies
• Time management and interpersonal skills
• Excellent communication skills
• Proficient in MS office