Executive Admin Assistant

ManpowerGroup Middle East; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading employment services company in Dubai is seeking an Executive Administrator to support senior leadership. The role involves managing calendars, organizing meetings, and financial document management. Ideal candidates should have a degree in business administration and experience in a multinational environment. Strong communication and time management skills are essential.

Qualifications

• Proven years of experience in Executive Administration, preferably in multinational companies.

Responsibilities

• Manage full administration support including calendars and scheduling.
• Co-ordinate arrangements for meetings/conferences and handle logistics.
• Monitor spending against budget and collaborate with Finance teams.
• Manage accounts payable processes, including raising purchase orders.

Skills

Time management

Interpersonal skills

Excellent communication

Proficient in MS Office

Education

Bachelors Degree or Diploma in Business Administration

Job description

Contract: 1 year (renewable and extendable)

Employment: Outsourced through ManpowerGroup Middle East

Role:

This role requires a tenacious self-starter and the person will have the opportunity to support our leadership team, our regional and global colleagues by delivering secretarial and administrative service – not only as Admin Assistant but also in cross-functional projects or initiatives. This role serves primarily few key stakeholders and extends the support to their teams as well.

Job Description:

• Manage full administration support including calendars and scheduling, expenses and reporting, and organizing travelling plans.
• Focus on day-to-day agenda setting, readiness and delivery of all pre-read materials for the key stakeholders (Senior Leaders/ VP level).
• Co-ordinate and administrate arrangements for a variety of meetings/ conferences, internal and external; use initiative and judgement in arranging location and equipment, assembling and distributing appropriate materials, making travel and accommodation arrangements etc., in order to maximize the success of the meeting / conference in achieving its objectives.
• Monitor spending against budget allocations, identify variances, and collaborate with the Finance teams.
• Manage the end-to-end accounts payable processes, including raising purchase orders & handling vendor applications.
• Maintains documentation and record management for audit requirements.

Qualifications and Requirements:

• Bachelors Degree or Diploma in Business Administration or any related field.
• Proven years of experience in Executive Administration preferably in multinational companies
• Time management and interpersonal skills
• Excellent communication skills
• Proficient in MS office