Enable job alerts via email!

Events Coordinator | Abu Dhabi, UAE

ADIB - Abu Dhabi Islamic Bank

Abu Dhabi

On-site

AED 60,000 - 85,000

Full time

4 days ago

Be an early applicant

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

A leading company in Abu Dhabi is seeking an Events Coordinator to oversee the efficient management of events, ensure smooth logistical operations, and maintain effective communication with vendors. This role includes inventory management, event planning, and ensuring compliance with internal policies. The ideal candidate should have strong organizational skills, event management experience, and a meticulous attention to detail.

Responsibilities

Coordinate office operations and ensure compliance with company policies.
Maintain inventory of events gifts and branding collaterals.
Provide logistical support and assist with event bookings.

Skills

Communication Skills

Organizational Ability

Time Management

Planning Skills

Technical Knowledge

Problem Solving

Attention to Detail

Event Management Experience

Compliance Knowledge

Marketing and Promotion

People Management

Events Coordinator

ADIB - Abu Dhabi Islamic Bank Abu Dhabi, United Arab Emirates

Job Description

Role: Events Coordinator
Location: Abu Dhabi

Role Purpose:

Coordinating with office-related operations to ensure efficiency & compliance with company policies.
Maintain Inventory of all Events gifts and branding collaterals
Logistical support in making sure that all deliverables & branding collaterals are delivered on time.
Submission of quotes to raise the PR's.
Ensuring that vendors are registered and completes the vendor registration process in the SAP Ariba portal.
Liaising with vendor or agency for hotel bookings, transportation & flight bookings for events
Maintaining the Events Calendar
Filing and organizing all physical documents related to the events.
Assist the team on all logistical requirements when required or when it is considered necessary

Key Accountabilities of the role:

Administrative: Assure that key controls exist and are followed in events. Follow office workflow procedures to ensure maximum efficiency. Remind and follow up with the team to ensure that all documentation is completed.
Inventory Management: Maintain the events inventory. Keep the inventory updated from time to time. If there are any leftover items, such as giveaways or branding collaterals, ensure they are returned to storage and track the total number of elements in stock.
Logistical Support: Provide logistical support for various events. Ensure that all deliverables for each event are available and delivered on time by liaising with the relevant vendor on the status of each element and delivery logistics. Ensure setup and security approvals are in place for all events.
Bookings: Assist with hotel bookings, transportation bookings, and flight bookings for all events.
Accounting: Submit quotes to raise PR. Ensure that quotations for each event are submitted on time and PR is raised prior to the event. Keep track of the status of payment and ensure the vendor is paid on time.
Maintaining the Events Calendar: Update the calendar on a regular basis. Ensure that each event is confirmed and marked on the calendar. Update the calendar daily and, if the event is external, check online to cross-check the details.
Blood Donation Campaigns: Ensure the smooth running of blood donation campaigns. Make sure all deliverables are in place and according to ADIB standards. Assist the business in making sure the events run smoothly.
Filing & Organizing: Ensure that internal procedures are being followed and include all internal/external audit points. Be aware of legal, audit, and S&E requirements and ensure that internal control standards are implemented in these areas.
Post Event Report: Ensure that post-event reports are received or made with all the key information of each event.