Events Coordinator

VOCO Hotels; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in hospitality is seeking an Event Coordinator to plan and manage events. The role involves collaborating with clients, overseeing logistics, and ensuring successful event execution. Candidates should have 2-4 years of relevant experience and a bachelor's degree in a related field. Proficiency in event management software and strong organizational skills are essential.

Benefits

Driving License Required

Flexible travel availability

Qualifications

• Proven experience in event coordination (2-4 years) preferred.
• Industry knowledge in hospitality or events.

Responsibilities

• Collaborate with clients to understand event requirements and propose solutions.
• Coordinate all logistical aspects and manage vendor relationships.
• Oversee event planning, execution, and conduct post-event evaluations.

Skills

Communication Skills

Organization Skills

Time Management Skills

Negotiation & Budgeting Skills

Problem-Solving Skills

Education

Bachelor's Degree in Business Administration

Relevant certifications in event planning

Tools

Event Management Software

Microsoft Office Suite

Job description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Role & Responsibilities:

1. Event Planning: Collaborate with clients or stakeholders to understand their event requirements, goals, and budget constraints. Create event proposals, including timelines, venues, suppliers, and all necessary resources.
2. Logistics Management: Coordinate all logistical aspects of events, such as venue selection, catering, transportation, accommodations, audiovisual equipment, and other necessary supplies.
3. Vendor Management: Source and manage relationships with vendors, negotiate contracts, and oversee agreements to ensure services meet quality standards and stay within budget.
4. Budgeting and Financial Management: Develop and manage event budgets, keep track of expenses, and ensure that events are cost-effective while meeting quality standards.
5. Event Promotion and Marketing: Work with marketing teams to promote events through various channels, including social media, email marketing, advertising, and other promotional strategies.
6. Coordination and Supervision: Coordinate event staff, volunteers, and other personnel to ensure smooth execution of the event. Provide guidance, instructions, and support as needed.
7. On-Site Management: Oversee event setup, manage on-site operations, troubleshoot issues, and ensure everything runs according to plan during the event.
8. Client Communication: Keep regular communication with clients or stakeholders to update them on event progress, address concerns, and ensure satisfaction.
9. Post-Event Evaluation: Conduct post-event evaluations to assess the success of the event, gather feedback from participants or clients, and identify areas for improvement.
10. Problem-solving: Handle any unforeseen issues or challenges that may arise during the planning or execution of events, making quick decisions to ensure minimal disruption.
11. Stay Updated: Keep up to date with industry trends, new event technologies, and best practices to enhance event planning and execution strategies.

Requirements

Person Specifications:

• Industry Knowledge
• Proven experience (usually 2-4 years) in event coordination, preferably in the hospitality or events industry.
• Travel Flexibility

Functional Pre-requisites

Behavioral Competencies:

• Educational Qualifications: A bachelor’s degree in hospitality management, event management, marketing, business administration, or a related field is preferred.
• Communication Skills
• Organization Skills
• Time Management Skills
• Negotiation & Budgeting Skills
• Multi-tasking
• Team player
• Customer Service Orientation
• Attention to details and creative mindset
• Problem-Solving Skills

Experience and Industry:

• Years of Experience: Max 4 / Min 2
• Industries Acceptable From: Hospitality, Airlines

Qualifications & Training:

• Relevant certifications in event planning can be advantageous.

Languages & Software:

• Languages Required: English
• Computer and Software Proficiency: Proficient in event management software, Microsoft Office Suite (Word, Excel, PowerPoint), and willingness to learn new technologies.

Additional Requirements:

• Driving License: Yes
• Travel Availability / Time Flexibility: World Islands Dubai / Very Essential

Work Relationships

• Internal: Subordinates & Managers
• External: Guests

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