Events Coordinator

The Rufescent; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in Dubai seeks an experienced Event Planner to manage and execute over 200 curated events annually. The ideal candidate will possess a Bachelor’s degree in a relevant field and have 2-4 years of proven experience in event planning. Responsibilities include organizing logistics, liaising with stakeholders, and ensuring smooth event operations in a fast-paced environment.

Qualifications

• 2-4 years of experience in event planning and execution.
• Experience managing high-volume event calendars (200+ events/year).
• Strong interpersonal skills for stakeholder coordination.

Responsibilities

• Organize and execute 200+ curated events annually.
• Manage venue layouts, guest lists, and backstage logistics.
• Coordinate event-day operations with precision.

Skills

Organizational skills

Multitasking

Communication

Problem Solving

Education

Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or related field

Tools

Event management tools (e.g., Eventbrite, Cvent)

Job description

Scope of Work: • Organize and execute 200+ curated events annually • Manage venue layouts, guest lists, and backstage logistics • Liaise with F&B, sponsors, speakers, and entertainment • Coordinate event-day operations with precision • Maintain event archive, photos, and post-event reporting

• Educational Qualification: Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field. • Experience: 2–4 years of proven experience in event planning and execution. Experience handling high-volume event calendars (200+ events/year) is highly desirable. • Event Management Skills: Strong organizational and multitasking abilities to manage logistics, guest lists, venue layouts, and schedules. Hands-on experience coordinating live event operations, backstage management, and on-site troubleshooting. • Vendor & Stakeholder Coordination: Experience liaising with F&B providers, sponsors, speakers, entertainers, and third-party vendors. Ability to negotiate, communicate, and maintain positive working relationships with all event stakeholders. • Technical & Administrative Skills: Proficiency in using event management tools (e.g., Eventbrite, Cvent) and spreadsheets. Ability to maintain detailed event archives, photo documentation, and post-event reports. • Communication & Interpersonal Skills: Strong written and verbal communication for guest coordination and stakeholder updates. High level of professionalism, diplomacy, and customer service skills. • Flexibility & Work Ethic: Willingness to work evenings, weekends, and long hours during event days. Detail-oriented, energetic, and thrives in a fast-paced, high-pressure environment. • Creative Problem Solving: Ability to think quickly and adapt to on-the-ground challenges with a solutions-first approach.