Event Assistant to Global Event Manager

Tether Operations Limited; Dubai; Remote; AED 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Event Assistant to support the Global Event Manager in executing large-scale international events. This remote role offers the chance to thrive in a fast-paced environment, coordinating logistics, managing budgets, and ensuring seamless communication among stakeholders. Your contributions will directly impact high-profile events attended by leaders and innovators worldwide. If you have a keen eye for detail and enjoy working behind the scenes, this opportunity is perfect for you. Join a globally connected team and make a lasting impression through your organizational expertise.

Qualifications

• 3+ years of experience in executive assistance or corporate event support.
• Strong organizational skills and multitasking ability.

Responsibilities

• Assist in coordinating international events from planning to execution.
• Track expenses, process invoices, and manage vendor payments.
• Prepare reports, maintain contracts, and organize event files.

Skills

Organizational Skills

Communication Skills

Budget Management

Multitasking

Google Suite

Microsoft Office

Event Coordination

Interpersonal Skills

Travel Coordination

Documentation

Tools

Google Suite

Microsoft Office

Job description

Job Description: Event Assistant

We are looking for a highly organized and proactive Event Assistant to support the Global Event Manager in bringing large-scale international events to life. This role is essential for executing world-class forums, conferences, and corporate gatherings, covering logistics, vendor coordination, budgeting, and documentation.

If you thrive in fast-paced environments, enjoy working behind the scenes, and have a keen eye for detail, this is your opportunity to join a high-performing, globally connected team.

Be at the Heart of Global Events

You will assist in planning and delivering high-profile international events that make a lasting impression. Your work will directly influence the success of experiences attended by leaders, innovators, and partners worldwide.

Remote Flexibility

This is a remote role, with a strong preference for candidates based in the EU due to logistics and time zone considerations, but we are open to exceptional candidates globally.

Key Responsibilities

1. Event & Logistics Support: Assist in coordinating international events from planning to execution, liaise with venues, vendors, and stakeholders, monitor timelines, and ensure logistics align with event goals.
2. Finance & Budget Management: Track expenses, process invoices, manage vendor payments, and support budget reconciliation and reporting.
3. Administrative Support: Manage calendars, schedule meetings, coordinate travel, and organize internal and external meetings.
4. Documentation & Reporting: Prepare reports, decks, maintain contracts, itineraries, and event files.
5. Internal & External Communication: Act as a liaison between the Global Event Manager, internal teams, and vendors.

Job Requirements

• 3+ years of experience in executive assistance, corporate event support, or related finance roles.
• Willingness and ability to travel as needed.
• Strong organizational skills and multitasking ability.
• Excellent communication and interpersonal skills, especially under pressure.
• Solid understanding of budgeting, invoicing, and expenses.
• Proficiency in Google Suite, Microsoft Office, and tech-savviness.
• Fluency in English and Spanish (spoken and written).
• Preferred: Based in EU.

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