EOI - Document Control / Secretary

Robert Bird Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global multidisciplinary consultancy is seeking a Document Control / Secretary in Dubai. The role involves managing project documentation processes and supporting engineering teams. Candidates should have at least 10 years of experience in document control for infrastructure or metro projects, with strong command of MS Office and familiarity with RTA documentation protocols. Join us to make a positive impact on urban environments.

Qualifications

• Minimum 10 years’ experience in document control for infrastructure or rail/metro projects.
• Familiarity with RTA documentation protocols preferred.
• Detail-oriented with excellent organizational and communication skills.

Responsibilities

• Maintain and update document management systems (DMS) for incoming/outgoing documents.
• Log, track, and archive correspondence, drawings, RFIs, submittals, and reports.
• Ensure document templates and standards are applied consistently across the project.
• Support technical and commercial teams with documentation workflows and audit trails.
• Coordinate with client and contractor document controllers for compliance and exchange.

Skills

MS Office

Aconex

EDMS

Education

BSc or Diploma in Administration, Engineering, or relevant field

Job description

SJ Overview : Surbana Jurong Group (SJ Group) is a global multidisciplinary urban, infrastructure and managed services consultancy, headquartered in Singapore. With over 16,000 employees across 120+ offices worldwide, SJ Group is committed to shaping cities into sustainable and smart environments. Our presence in the Middle East is anchored by our contribution to large-scale infrastructure and transport projects across the GCC.

We are currently inviting Expressions of Interest for the following roles as part of a confidential metro rolling stock consultancy bid project in Dubai. All positions are full-time, UAE-based , and require strong GCC experience , with preference given to candidates with RTA project exposure .

About the Role : The Document Control / Secretary will be responsible for managing all project documentation processes, ensuring consistency, quality, and compliance with document control procedures. The role will support engineering and management teams in document registration, retrieval, archiving, and communication workflows.

Key Responsibilities :

• Maintain and update document management systems (DMS) for incoming / outgoing documents
• Log, track, and archive correspondence, drawings, RFIs, submittals, and reports
• Ensure document templates and standards are applied consistently across the project
• Support technical and commercial teams with documentation workflows and audit trails
• Coordinate with client and contractor document controllers for compliance and exchange

Requirements :

BSc or Diploma in Administration, Engineering, or relevant field

Minimum 10 years’ experience in document control for infrastructure or rail / metro projects

Strong command of MS Office, Aconex, EDMS, or other DMS platforms

Familiarity with RTA documentation protocols preferred

Detail-oriented with excellent organizational and communication skills

Why Join Us?

At Surbana Jurong, we bring together talent, teamwork, innovation, and a dynamic workplace to solve complex challenges creatively and collaboratively. Be part of a global multidisciplinary consultancy where your ideas and expertise are valued and rewarded.

All recruitment activities go through our recruitment function and currently, this role doesn’t require agency input. Please do not forward resume directly to SJ Group

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!