Engineering Coordinator

PULLMAN; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

PULLMAN Dubai is seeking an experienced Engineering Administrative Coordinator to support the Engineering department. You will liaise with hotel departments, coordinate, track, and close maintenance work orders, and assist leadership with task prioritization.

You will help manage payroll, purchasing, and monthly reporting while ensuring regulatory compliance. The role emphasizes strong organizational skills, attention to detail, and proficiency with MS Office.

Qualifications

• Previous experience in an administrative or coordinator role.
• Experience in Engineering, Facilities, Maintenance, Property Management, or Hotel Operations preferred.
• Strong administrative and organizational skills with excellent attention to detail.

Responsibilities

• Serve as a key liaison between Engineering and other hotel departments, helping coordinate requests, priorities, planned work, and follow-up.
• Coordinate maintenance work orders, ensuring requests are dispatched, tracked, followed up, and closed in a timely manner.
• Assist Engineering leaders with prioritization and assignment of daily tasks to Engineers and Technicians.
• Ensure daily tasks and projects of the team are completed on time and relay updates to the relevant department.
• Assist the Chief Engineer in planning for investment, projects, and replacement budgets on a yearly basis.
• Complete daily timekeeping and payroll tasks for the Engineering Department with accurate information and prompt discrepancy follow-up.
• Coordinate departmental purchasing administration including purchase requests, purchase orders, invoices, documentation, vendor information, and month-end requirements.
• Handle sustainability projects of the property and ensure compliance with local government regulations.

Skills

Administrative skills

Organizational skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Responsibilities

• Serve as a key liaison between Engineering and other hotel departments helping coordinate requests priorities planned work and follow-up


• Coordinate maintenance work orders ensuring requests are appropriately dispatched tracked followed up and closed in a timely manner


• Assist Engineering leaders with the prioritization and assignment of daily tasks to Engineers and Technicians


• Ensures the daily tasks and projects of the team members are completed in a timely manner and relays the updates to the department concerned


• Assists the Chief Engineer in planning for the investment project and replacement budget on a yearly basis


• Complete daily timekeeping and payroll tasks for the Engineering Department ensuring information is accurate and discrepancies are followed up promptly


• Coordinate departmental purchasing administration including purchase requests purchase orders invoices receiving documentation vendor information and month-end requirements


• Handles the sustainability projects of the property and ensures compliance with the local government regulations

Qualifications & Skills

Previous experience in an administrative or coordinator role; experience within Engineering, Facilities, Maintenance, Property Management, or Hotel Operations is preferredStrong administrative and organizational skills with excellent attention to detailStrong computer skills, including proficiency with Microsoft Outlook, Word, Excel, and TeamsExperience with work-order, property-management, purchasing, payroll, or facilities-management systems considered an asset