Elite Executive Assistant - Special Projects

Atlantis; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Atlantis Resorts in Dubai seeks an Executive Assistant - Special Projects to provide high-level administrative and project coordination support to the VP, Special Projects. The role involves managing complex calendars, coordinating meetings with senior stakeholders, and handling financial processes related to CAPEX and procurement.

The ideal candidate has at least 3 years of executive support experience, strong English communication, and exceptional organizational skills to navigate multiple

Qualifications

• University degree required.
• Minimum 3 years of executive support or senior administrative experience.
• Strong organizational skills and ability to handle confidential information.

Responsibilities

• Provide day-to-day administrative support to the VP, Special Projects.
• Manage complex executive calendar with internal and external stakeholders.
• Coordinate meetings with executives, consultants, agencies, suppliers, and project partners.
• Organize conference calls, presentations, and briefs.
• Prepare agendas, reports, and documentation in advance.
• Maintain an executive task tracker and follow up on commitments.
• Arrange domestic and international travel and visa requirements.
• Track approvals, procurement documents, and payment submissions.
• Coordinate IT equipment and office logistics for the Special Projects team.

Skills

Executive support

Calendar management

Meeting management

Travel coordination

Email management

Stakeholder coordination

Presentation preparation

Office administration

Documentation control

Education

University degree

Tools

Microsoft Office

Job description

Atlantis Resorts in Dubai seeks an Executive Assistant - Special Projects to provide high-level administrative and project coordination support to the VP, Special Projects. The role involves managing complex calendars, coordinating meetings with senior stakeholders, and handling financial processes related to CAPEX and procurement.

The ideal candidate has at least 3 years of executive support experience, strong English communication, and exceptional organizational skills to navigate multiple