Coordinator - PMO

Abu Dhabi Ports; Abu Dhabi; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading company in the shipping industry is seeking a PMO Coordinator to support project governance and operational activities. The role involves coordinating project teams, enhancing efficiency, and ensuring compliance with best practices across multiple regions. The ideal candidate will have a strong background in project management, excellent communication skills, and proficiency in relevant tools. This position offers an opportunity to work in a dynamic environment within a global ports and logistics business.

Qualifications

• Minimum of 3-7 years of experience in PMO coordination or project management.
• Proficiency in project management tools and methodologies.

Responsibilities

• Assist the PMO Director in implementing project management methodologies.
• Track project progress, risks, and issues for senior management.
• Prepare status reports and dashboards for executive management.

Skills

Project Management

Communication

Risk Management

Education

Bachelor's degree in Engineering

Bachelor's degree in Business

Bachelor's degree in Project Management

Tools

MS Project

Primavera P6

Power BI

Job description

Bachelor of Business Administration (Management)

Vacancy

1 Vacancy

Job Description

The PMO Coordinator supports the PMO Director in managing and coordinating project governance, reporting, and operational activities for an international office within a global ports and logistics business. This role ensures the effective implementation of PMO processes, supports project teams, and enhances efficiency in project delivery across multiple regions.

Educational and Technical Qualifications

• Bachelor's degree in Engineering, Business, Project Management, or a related field.
• Proficiency in project management tools (MS Project, Primavera P6, Power BI, or equivalent).
• PMP, PRINCE2, or PMO certifications are a plus.

Language Skills

• Proficiency in English (written and spoken).
• Knowledge of additional languages relevant to the region is highly advantageous.

Years of Experience

• Minimum of 3-7 years of experience in PMO coordination, project management, or related roles within ports, logistics, infrastructure, or transportation industries.

Core Responsibilities

• Assist the PMO Director in implementing and maintaining project management methodologies, standards, and best practices.
• Support the development and monitoring of project governance frameworks, ensuring compliance with corporate policies and industry standards.
• Track project progress, risks, and issues, ensuring timely updates to senior management.
• Facilitate communication between project teams, stakeholders, and leadership.
• Consolidate project schedules, deliverables, and milestones across multiple international programs.
• Prepare periodic status reports, dashboards, and presentations for executive management and stakeholders.
• Monitor key performance indicators (KPIs) and project health metrics to support decision-making.
• Assist in resource planning and capacity management for project teams.
• Coordinate meetings, workshops, and governance reviews with global and regional teams.
• Act as a liaison between international project teams, ensuring alignment on project objectives and priorities.
• Support internal and external audits, ensuring documentation and compliance readiness.
• Support risk assessment processes and track mitigation actions across projects.
• Assist in change management processes, ensuring smooth adoption of new tools, methodologies, and workflows.
• Document lessons learned and support continuous improvement initiatives.
• Assist in tracking project budgets, expenditures, and financial forecasts.
• Support procurement processes, contract management, and vendor coordination as required.
• Maintain PMO documentation repositories, templates, and knowledge-sharing platforms.
• Assist in the administration and optimization of project management software (e.g., Primavera P6, MS Project, Power BI, or equivalent).
• Support the integration of digital tools and reporting systems to enhance project visibility.

Company Industry

• Shipping

Department / Functional Area

• Administration

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