Management Assistant EM

Adidas; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in the sports industry seeks a Management Assistant to support the Senior Leadership Team. The role involves managing schedules, travel arrangements, and ensuring effective communication within the team. Ideal candidates will have a strong background in administration, excellent organizational skills, and the ability to handle confidential information. This is a temporary position that offers a dynamic work environment.

Qualifications

• Minimum 3-5 years experience in supporting senior management.
• University degree in Business Administration or related area.

Responsibilities

• Manage calendars, schedule meetings, and prepare agendas.
• Responsible for travel arrangements and communication.
• Document minutes of SLT meetings and manage expenses.

Skills

Communication

Organization

Problem Solving

Interpersonal Skills

Attention to Detail

Education

Bachelor of Business Administration

Tools

MS Office

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Management Assistant EM (Temporary)
Purpose & Overall Relevance for the Organization:
To ensure that the administrational and operational tasks are being fulfilled in a professional and efficient manner for the 3 Senior Leadership Team Members.
Administration support may include and is not limited to travel coordination, event planning, and monthly reporting for the SLT and key team members.
Key Responsibilities:

Manage the calendar, schedule meetings and, preparing agendas and assist the SLT in staying on track with the daily schedule.

Responsible for travel arrangements and requirements, including obtaining visas respectively.

Provides smooth communication between the SLT office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the Senior Leadership team.

Communicates directly and on behalf of the SLT with leadership members and other Directors on matters relating to the SLT.

Assist SLT in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision.

Manage all incoming requests into the SLT office (via mail, phone or email), and making sure they are addressed.

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the SLT s ability to lead effectively.

Prioritizes conflicting needs, handles tasks expeditiously, proactively and follows through on projects to successful completion often with tight deadlines.

Discreet and confidential handling of sensitive company information.

Work with internal audiences and SLT s direct reports to ensure agendas and deadlines are met.

Manage and oversee that all expenses and invoices are processed.

Documenting minutes of SLT meetings and other meetings as required.

Responsible for arranging any SLT s offsite meetings and other functions.

Undertake special projects under the direction of the SLT and perform other duties as needed.

Ad-hoc support with projects, activities and tasks as needed.
Knowledge, Skills and Abilities:

Excellent command of English and knowledge of another European language or Arabic will be a plus for the multi-national and multi-cultural team.

Excellent attention to detail

Strong work ethic, can-do attitude, and positive disposition

Customer oriented, approachable, and strong interpersonal skills

Excellent written and verbal communication skills

A good team player with an international mindset

Excellent organization, time management and problem-solving skills

Excellent MS Office skills (advanced)
Requisite Education and Experience / Minimum Qualifications:

University degree in Business Administration or related area.

Minimum 3-5 years year experience in supporting senior management ideally within apparel (sports) /fashion/shoes or FMCG industry.

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