Senior Procurement Specialist

McDermott; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading company in the Oil & Gas sector is seeking a Senior Procurement Specialist to oversee supply chain functions within project management. The role involves developing procurement strategies, collaborating with stakeholders, and ensuring timely delivery of project requirements. Candidates should have a strong background in procurement, effective communication skills, and the ability to manage multiple projects under tight timelines.

Qualifications

• 6-10 years of relevant experience required.
• Professional Procurement qualification preferred.

Responsibilities

• Lead the procurement strategy within the Project Management Team.
• Collaborate with stakeholders to ensure project milestones are met.
• Manage procurement packages including budget and cost.

Skills

Effective communication

Problem-solving

Self-starter

Education

Bachelor’s Degree in Supply Chain Management

HSD/GED/IGCSE with 6 years of relevant experience

Tools

Microsoft Office

SPMAT

Oracle

Job description

Senior Procurement Specialist /Project Procurement Coordinator

• Ensures early development of the Procurement Status Register / Plan (PSR)
• Coordinating the day to day purchasing activity within the project SCM department.
• Supervising the following administrative functions – System administrators, Procurement schedule input clerks, Vendor invoice coordinators, Vendor Bank Guarantees and Bonds clerks and clerks responsible for all supply chain management reporting activities.
• Ensuring timely delivery of all engineering procurement deliverables, requisitions, technical queries and technical bid evaluations.
• Maintains liaison with buyers and expeditors along with Project Expediting Co-ordinator forthe review of progress against the project schedule for procurement activities.
• Prepare and maintain of Approved Vendors List, qualify new Vendors, if any and as required, through procurement process with appropriate approvals as necessary.
• Monitor project procurement-related activities and performance, providing direction and support needed to team members, so as to ensure the successful delivery of established project requirements.
• Ensure problems are identified on a timely basis and appropriate corrective action plans are developed to allow resolution; participate in resolving disputes, claims and performance issues

OTHERREQUIREMENTS:

Knowledge of Oil & Gas industry and Supplier base supporting the Oil & Gas industry.

Proficiency in Microsoft Office e.g. Word, Excel, PowerPoint and Outlook.

Ability to interact with peer group members within the organization

Needs to be a self-starter.

Understands the procurement and project execution processes needed to successfully deliver required project results.

Effective communication and presentation skills.

Ability to handle problems effectively and make appropriate trade-offs that lead to sound decisions.

Qualifications

• Bachelor’s Degree (or equivalent) in Supply Chain Management (or a relevant discipline) or HSD/GED/IGCSE with 6 years of relevant experience
• 6-10 years of relevant experience
• Professional Procurement qualification preferred
• Work independently with minimal guidance
• Able to determine own work priorities
• Capable of managing a high volume of procurement packages within a tight timeline and concurrently work with multiple projects as required
• Act as a resource for colleagues with less experience
• Able to apply knowledge and skills to a wide range of standard and nonstandard situations
• Interpret customer needs, assess requirements, and identify solutions to non-standard requests
• Use best practices and knowledge of internal/external business issues to improve products or services in its discipline
• Monitor and control costs within own work
• Solve moderately complex problems; take a new perspective on existing solutions
• Manage own time to meet agreed targets; develop plans for short-term work activities in own area
• Promote teamwork, coach, and guide others
• Knowledge of database software (SPMAT - SharePoint Migration Assessment Tool or Oracle) preferred

Responsibilities

• Hold responsibility for the Supply Chain function within the Project Management Team
• Collaborate with key stakeholders on the development and implementation of project requirements and have a key interface with the client and vendors to ensure project milestones are met on time and within budget
• Lead the procurement strategy within the Project Management Team, ensuring all contract requirements are incorporated as well as negotiated to include the Project required flow-down conditions to minimize exposure
• Develop a Project Procurement execution plan with the assistance of the supply chain function, to include all purchasing, expediting, logistics, communication, and project goals
• Ensure client needs are identified and effectively addressed, pertaining to all supply chain/procurement requirements, and act where required, as a single point of contact with the client for all supply chain and procurement requirements
• Ensure problems are identified timely and appropriate corrective action plans are developed to allow resolution
• Participate in resolving disputes, claims, and performance issues
• Ensure effective and timely status reporting, including representing the supply chain management function in project team meetings
• Ensure auditable procurement files are maintained and project filing and record retention procedures are implemented
• Ensure adherence to project schedule requirements
• Oversee project supply chain management activities
• Ensure deliverable quality level meets both internal and external customer requirements and expectations
• Interface with peers and others to provide and receive information allowing all to perform more effectively
• Lead efforts to conduct project reviews, including transfer of lessons learned to peers and others as appropriate
• Ensure appropriate approval cycles are maintained
• Manage procurement packages including budget and cost, monitoring expenditures on payment approval, change orders, etc.
• Manage any dispute on claims with vendors, liaising with SPS, PMT, Legal, etc.
• Provide independent advice to the Project Management Team and Function during the project tenure
• Provide support to the SCM Function and Reporting Manager when required, perform tasks as directed