Senior Administrative Officer

Penspen; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a highly skilled Administrative Coordinator to provide essential support to management and offshore teams. This pivotal role involves coordinating logistics for offshore personnel, maintaining accurate records, and ensuring compliance with industry standards. With a focus on strong organizational and multitasking skills, the ideal candidate will thrive in a dynamic project environment. If you have a passion for the oil and gas sector and a proven track record in administrative roles, this is an exciting opportunity to contribute to impactful projects in a collaborative setting.

Qualifications

• 10+ years of administrative experience in oil and gas with offshore exposure.
• Strong organizational skills and ability to handle confidential information.

Responsibilities

• Provide administrative support to management and offshore teams.
• Coordinate logistics for offshore personnel including travel and accommodation.

Skills

Organizational Skills

Multitasking

Communication Skills

Proficiency in MS Office Suite

Education

Bachelor's Degree

Tools

MS Office Suite

Industry-specific systems

Job description

Key Responsibilities

• Provide high-level administrative support to management and offshore teams.
• Coordinate logistics for offshore personnel, including travel, accommodation, and work schedules.
• Maintain accurate records and documentation in compliance with company and industry standards.
• Support onboarding and mobilization of offshore staff and contractors.
• Prepare reports, meeting minutes, and correspondence as required.
• Ensure compliance with HSE, security, and operational procedures.
• Liaise with internal departments, vendors, and contractors to ensure timely communication and task completion.
• Handle confidential information with discretion and professionalism.
  
  

Requirements

• Bachelor's Degree in any discipline
• Minimum 10 years of administrative experience in the oil and gas industry, with offshore exposure.
• Strong organizational and multitasking skills.
• Proficient in MS Office Suite and relevant industry systems.
• Excellent communication and coordination abilities.
• Familiarity with offshore logistics, safety protocols, and documentation requirements.
• Ability to work under pressure and adapt to dynamic project environments.