Admin Event Coordinator/ Event Operations Coordinator

Media Land Group; Dubai; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in the events sector is seeking an Event Operations Coordinator to support the planning and execution of events across the UAE. The ideal candidate will manage logistics, ensure smooth operations, and communicate effectively with internal and external partners. This role requires strong organizational skills and flexibility to work under pressure.

Qualifications

• 4-6 years of relevant experience in live events, exhibitions, or production.
• Excellent written and verbal communication in English; Arabic is a plus.

Responsibilities

• Assist in planning and executing events, exhibitions, and activations.
• Coordinate logistics including vendor management and venue arrangements.
• Support pre-event setup and on-site execution.

Skills

Organizational skills

Time management

Communication

Flexibility

Education

Bachelor’s degree in Event Management

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Project coordination tools

Job description

The Event Operations Coordinator will support the planning and execution of Media Land Group’s events across the UAE and the region. The ideal candidate is highly organized, detail-oriented, and capable of managing on-ground logistics while ensuring all aspects of the event run smoothly, on time, and within budget.

Key Responsibilities:

• Assist in planning and executing events, exhibitions, and activations under the Media Land Group portfolio.
• Coordinate logistics including vendor management, venue arrangements, equipment setup, staffing, and transportation.
• Prepare and maintain operational documents including timelines, run sheets, and vendor schedules.
• Support pre-event setup and on-site execution, ensuring seamless operations from load-in to load-out.
• Communicate effectively with internal departments (Creative, Production, Marketing) and external partners.
• Monitor health & safety compliance during event setup and live days.
• Assist in post-event reporting, inventory tracking, and supplier evaluation.
• Manage administrative tasks related to permits, supplier documentation, and operational reporting.

Qualifications & Skills:

• Bachelor’s degree in Event Management, Business Administration, or a related field.
• 4-6 years of relevant experience in live events, exhibitions, or production.
• Strong organizational and time management skills with the ability to work under pressure.
• Excellent written and verbal communication in English; Arabic is a plus.
• Proficient in Microsoft Office and project coordination tools.
• Flexibility to work evenings, weekends, and travel when required.