Office Administrator

Dar-Al-Arkan; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Office Administrator to manage day-to-day operations in a dynamic real estate environment. This role involves overseeing office management, coordinating client interactions, and ensuring compliance with industry regulations. The ideal candidate will thrive in a fast-paced setting, showcasing strong organizational and communication skills. Join a forward-thinking company that values collaboration and offers a supportive atmosphere for professional growth. If you have a passion for real estate and a knack for multitasking, this opportunity is perfect for you!

Qualifications

• Minimum of 1 year of experience in an administrative role, preferably in real estate.
• Strong organizational skills to manage multiple priorities effectively.

Responsibilities

• Oversee daily office operations and maintain office supplies.
• Prepare and manage documents including contracts and agreements.
• Coordinate appointments and property viewings for agents.

Skills

Organizational Skills

Client Coordination

Documentation Management

Communication Skills

Office Management

Database Management

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

CRM Software

Office Management Software

Job description

• * Office Management: Oversee day-to-day office operations, including maintaining office supplies, managing equipment, and ensuring a clean and organized work environment.
• * Documentation: Prepare, review, and manage various documents, including contracts, agreements, and property listings (Property finder, Dubizzle, Bayut).
• * Adhere to RERA rules and regulations (Full knowledge of Trakheesi). Prepare Tenancy contract, Form A, B, I, F.
• * Client Coordination: Serve as the first point of contact for clients and visitors, providing excellent customer service and directing inquiries to the appropriate team members.
• * Appointment Scheduling: Coordinate and schedule appointments, property viewings, and meetings for agents and managers. Manage calendars and ensure timely follow-up.
• * Database Management: Maintain and update the company’s CRM system and databases, ensuring that all client and property information is accurate and up-to-date.
• * Communication: Draft and distribute internal and external communications, including emails, memos, and reports. Ensure timely and effective communication with clients, vendors, and team members.
• * Marketing Support: Assist in the preparation and distribution of marketing materials, including brochures, flyers, and social media content. Support the execution of marketing campaigns and events.
• * Financial Administration: Handle basic financial tasks, such as processing invoices, tracking expenses, and preparing reports. Coordinate with the finance team to ensure accurate and timely financial record-keeping.
• * Compliance: Ensure adherence to company policies and procedures, including confidentiality and data protection standards.
• * Event Coordination: Assist in organizing and coordinating company events, property launches, and client appreciation activities.
• * Assist in developing and implementing HR and payroll policies and procedures tailored to the Real Estate industry.
• * Perform general administrative duties including filing, data entry, and managing correspondence.
• * Ability to handle the pressure situations
• * Must be available on flexible times for work
• * Full knowledge about all the developers in the UAE. Register the company with the developer and follow up for the payments.Qualifications:
• * Experience: Minimum of 1 years of experience in an administrative role, preferably within the real estate industry in the UAE.

Desired Candidate Profile

• Strong organizational skills with an ability to manage multiple priorities and deadlines effectively.
• 1 years of experience in an administrative role, showcasing the ability to thrive in a dynamic office environment.
• Knowledge of office management software and databases, enhancing productivity and task management.
• Ability to work independently and as part of a team, fostering collaboration and support among colleagues.

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