Special Assistant, Bulk Commodities International Dubai

Dangote Industries Limited; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading company in Dubai is seeking a Special Assistant to provide comprehensive support to the Executive Director. The role involves managing schedules, preparing reports, and driving efficiency initiatives. Ideal candidates will have extensive experience supporting C-level executives and possess strong analytical and communication skills.

Qualifications

• 7-10 years' experience as an Executive Assistant to a C-level Executive.
• Ability to handle sensitive information with discretion.

Responsibilities

• Coordinate schedule, appointments, and travel arrangements.
• Prepare business presentations and board meeting reports.
• Manage the budget of the Office of the Executive.

Skills

Critical Thinking

Problem Solving

Communication

Organization

Interpersonal Skills

Education

Bachelor’s Degree

HND in English or Secretarial Administration

Tools

Microsoft Office Suite

Job description

The Special Assistant in our International Dubai office will provide personal and professional assistance to the Executive Director's Office by effectively managing schedules and performing a wide variety of confidential, administrative, analytical, strategic support and research duties.

Responsibilities :

• Coordinate schedule, appointments, reservations and travel arrangements
• Plan, organize and co-ordinate functions and events for the Executive.
• Support the Executive with the preparation of business presentations and board meeting reports.
• Gather, analyse and provide insights on industry trends using data for the businesses managed by the Executive.
• Carry out first level vetting and review of correspondence addressed to the office of the Executive.
• Prepare a variety of high quality, written agreements, memos, letters, and other documents for the Executive.
• Design and implement initiatives that enables better efficiency and improved productivity for the Executive’s office.
• Drive and manage projects as directed by the Executive.
• Ensure continuous process improvement
• Manage the budget of the Office of the Executive and ensure that monthly retirements are prepared.
• Support with other tasks as may be assigned.

Requirements

• The ideal candidate must have seven (7) to ten (10) years’ experience as an Executive Assistant to a C-level Executive.
• Membership of the Nigerian Institute of Chartered Secretaries and Administrators (or equivalent in other countries) is an added advantage.
• Bachelor’s degree or an HND in English or Secretarial Administration or any other relevant discipline.
• Ability to handle sensitive / confidential information with utmost discretion and diplomacy
• Critical thinking and problem-solving skills
• Possesses data analytics, good business writing, excellent research and communication skills (both verbal and written).
• Excellent time, schedule management and organizational skills; must be committed to accuracy and attention to details.
• Resilient with the ability to adapt quickly to changes in time frames and manage multiple priorities
• Strong financial analysis skills and proficient in Microsoft Office suit
• Strong interpersonal skills with high integrity and ethical standards.
• Good stakeholder management skills and ability to take initiative.
• Must be eligibleto work in Dubai, (documentation, residency status etc.)