Executive Assistant

LNKD; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading company in Dubai is seeking a highly capable Executive Assistant to support the CEO and Managing Director. This full-time, onsite role involves driving strategic execution, managing projects, and ensuring effective communication across departments. The ideal candidate will have a Master's degree and project management experience, along with excellent communication skills. Join a dynamic team and contribute to high-impact tasks in a fast-paced environment.

Qualifications

• Must have project management experience.
• Fluency in English is essential; Italian proficiency is preferred.

Responsibilities

• Support cross-functional teams and assist CEO and MD in strategic priorities.
• Lead and manage projects across departments.
• Coordinate with internal and external stakeholders for smooth communication.

Skills

Project Management

Communication

Collaboration

Education

Master’s degree in Business Administration

Legal certification

Job description

Executive Assistant

Office located at Business Bay, Dubai

Full Time, permanent, Onsite role

We are seeking a highly capable and driven Executive Assistant to work closely with the CEO and Managing Director (MD). The role involves driving strategic execution, cross-departmental coordination, and overseeing business operations. The ideal candidate should have project management experience, a good understanding of investment and legal matters, and the ability to manage complex, high-impact tasks in a fast-paced environment. Acting as a strategic partner, you will ensure alignment across business units, meet deadlines, and prioritize effectively.

KEY ACCOUNTABILITIES:

• Support cross-functional teams, fostering accountability, collaboration, and high performance.
• Assist the CEO and MD in executing strategic priorities and decisions.
• Lead and manage projects across departments, ensuring timely delivery.
• Monitor KPIs, prepare reports and dashboards, and highlight issues for leadership attention.
• Coordinate with internal and external stakeholders for smooth communication.
• Review contracts, agreements, and regulatory documents with legal teams or advisors.
• Maintain timelines, reports, and documentation for ongoing initiatives.
• Collaborate with investment, finance, and legal teams on high-value cases and due diligence.
• Identify operational bottlenecks, suggest improvements, and help implement workflows.
• Handle urgent matters confidentially and with effective prioritization.
• Manage the CEO’s calendar, schedule meetings, and coordinate logistics.
• Prepare briefing notes, presentations, reports, and minutes for leadership meetings.
• Act as a liaison between the CEO and stakeholders, ensuring timely communication.
• Handle sensitive information professionally and discreetly.
• Support travel arrangements, including visas, passports, itineraries, and accommodations.

WORKING RELATIONSHIPS:

• Report directly to the CEO, with dotted-line collaboration with the MD.
• Work closely with senior leadership and business managers.
• Interface with Legal, Finance, Compliance, Operations, and Investments departments.
• Maintain contact with legal firms, vendors, consultants, and partners.
• Ensure clear communication to keep projects and strategies on track.

QUALIFICATIONS, EXPERIENCE & SKILLS:

• Master’s degree in Business Administration, Finance, Law, or related field (mandatory).
• Legal certification or law degree is a plus.
• PMP or relevant Project Management certification preferred.
• Fluency in English is essential; Italian proficiency is highly preferred.

Additional Requirements

• Excellent verbal and written communication skills for engaging senior stakeholders.
• Flexibility to adapt to changing priorities and schedules.
• Willingness to travel occasionally for business needs.