Document Controller - Site

Egis; United Arab Emirates; On-site; AED 70,000 - 90,000; Full time

Job summary

A leading company in the UAE is seeking a detail-oriented Document Controller with at least 5 years of experience in UAE infrastructure projects. The role involves managing project documentation, ensuring compliance with client requirements, and maintaining effective document control systems. Ideal candidates will have strong organizational skills, knowledge of document control best practices, and proficiency in relevant software. Immediate join is preferred.

Qualifications

• Minimum 5 years of experience as a Document Controller in the UAE.
• Strong knowledge of document control systems and best practices.

Responsibilities

• Establish and maintain an efficient document control system.
• Manage document flow between internal teams and regulatory authorities.
• Conduct regular audits to ensure documentation processes are followed.

Skills

Organizational Skills

Attention to Detail

Time Management

Education

Diploma or Bachelor's degree in Administration, Engineering, or a related field

Tools

Aconex

Primavera Contract Manager

EDMS

MS Office Suite

Job description

Job Description

We are seeking an organized and detail-oriented Document Controller with a minimum of 5 years of UAE experience to manage project documentation for a major bridge construction project in Dubai. The ideal candidate will ensure that all engineering, commercial, and administrative documents are properly filed, tracked, and maintained in line with company standards and client/authority requirements.

Key Responsibilities

• Establish and maintain an efficient document control system for all project-related documents, including drawings, correspondence, submittals, permits, and reports.
• Manage document flow between internal teams, consultants, contractors, and regulatory authorities such as RTA, Dubai Municipality, DEWA, and others.
• Ensure timely distribution and tracking of all incoming and outgoing project documents.
• Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats.
• Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements.
• Generate document control reports as needed for project reviews and audits.
• Support project engineers and managers by retrieving, organizing, and submitting necessary documentation.
• Ensure confidentiality and security of sensitive project data.
• Coordinate with IT and project teams to maintain document management systems (e.g., Aconex, EDMS, or similar platforms).
• Conduct regular audits to ensure documentation processes are followed effectively.
  
  

Qualifications

• Diploma or Bachelor's degree in Administration, Engineering, or a related field.
• Minimum 5 years of experience as a Document Controller in the UAE, preferably on infrastructure or bridge construction projects.
• Strong knowledge of document control systems and best practices.
• Familiarity with RTA documentation protocols and submission procedures is highly desirable.
• Proficient in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document management platforms such as Aconex, Primavera Contract Manager, or EDMS.
• Excellent organizational and time management skills.
• Strong attention to detail with the ability to handle large volumes of documentation accurately.
  
  

Additional Information

Immediate Join is Preferred