Personal Assistant to Managing Director

ST Style; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

ST Style, a leading building material supplier in Sharjah, seeks a Personal Assistant to support the Managing Director. The role involves managing schedules, correspondence, and supplier relations to ensure smooth operations. Ideal candidates will have strong organizational skills and experience in a fast-paced environment.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Manage the Managing Director’s calendar and appointments.
• Handle incoming calls and correspondence.
• Prepare reports and organize travel arrangements.

Skills

Organizational skills

Time management

Communication

Problem-solving

Attention to detail

Tools

Microsoft Office Suite

Job description

Job Title: Personal Assistant to Managing Director

Company: ST Style

Company Description

ST Style, a premier building material supplier in Sharjah, We are a dynamic and rapidly growing company in Supplying Sanitary wares, tiles and glass partitions across United Emirates, we create unique spaces to provide Luxury, Quality, and Saving. Renowned for excellence, customer satisfaction, and a dedicated team. We're trusted nationally and internationally.

Your Role:

support the Managing Director in the daily operations of our building material supply business, managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.

Responsibilities

• Manage the Managing Director’s calendar, appointments, and meetings.
• Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.
• Prepare reports, presentations, and other business-related documents.
• Organize travel arrangements, including transportation and accommodations.
• Assist in managing and tracking orders from suppliers and ensuring timely deliveries.
• Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.
• Liaise with clients, suppliers, and contractors to resolve any order-related issues.
• Conduct market research and assist in supplier negotiations.
• Maintain an organized filing system for both physical and digital documents.
• Track and follow up on tasks and projects assigned to team members by the Managing Director.
• Handle ad hoc assignments such as event planning, personal errands, and team support.

Qualifications and Skills:

• Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Knowledge of building materials, construction terms, or supply chain management is an advantage.
• Attention to detail, problem-solving skills, and discretion when handling confidential information.

ST Style is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives.

If you’re ready to take on this exciting challenge and be part of a great team, apply now! Share your resume and a brief cover letter explaining why you’re the perfect fit for ST Style.