Document Controller

J10 Consulting; Abu Dhabi; On-site; AED 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a Document Controller, where you will play a crucial role in managing vital documentation for an exciting infrastructure project. This position offers the chance to leverage your expertise in document control within a dynamic team environment. Your experience in a recognized PMC or Consultancy will be invaluable as you ensure that all documents are accurately maintained and easily accessible. With a focus on collaboration and effective communication, you'll work closely with various stakeholders to implement a robust document management system. If you are ready to contribute to impactful projects and thrive in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in Document Control in a PMC or Engineering Consultancy.
• Proficient in ACONEX and other document management systems.

Responsibilities

• Maintain and manage all important documents in hardcopy and electronic format.
• Assist CMU Lead and staff with reporting obligations and document control.

Skills

Document Control

ACONEX

SharePoint

Document Management

MS Office

Communication Skills

Education

Bachelor's Degree

Tools

Electronic Documentation Management Software

Job description

Our Global PMC Client has a new requirement for a well experienced Document Controller to join their team in Madinat Zayed, Abu Dhabi, UAE to work on a new infrastructure project. Successful candidates will have a proven background as a Document Controller working in a recognised PMC or Consultancy company background. Preference will be given to those who have worked on infrastructure projects in the UAE / GCC previously. This role is available for immediate joining and is an initial 6-12 Month Contract position as an outsource, employed by J10 Consulting. Key Responsibilities: • Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived; • Provide administrative assistance to the CMU Lead and other CMU staff in their reporting obligations and other functions; • Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents; • Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date; • Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required. • Liaises with Ashghal Document Management / FCTS team to set up a compliant document management solution; • Responsible for implementing an effective PPP document management system across the Projects’ Lifecycle; • Coordinates the collection, classification, distribution and storage of relevant PPP documentation; • Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.; • Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.; • Recording and archiving all hardcopy and softcopy documents, • Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data; • Providing data entry and word processing services as and when required; • Assisting managers in producing various reports, tables and presentation material; • Copies/scans and distributes the required documents, assisting as required; • Maintains the documents and drawings in the Document Control section under safe custody without any damage or deterioration with easy traceability; • Maintains the files and control logs as required by the CMU

• Minimum of 5 years’ experience post graduate experience • Must have worked in a PMC or Engineering Consultancy company previously • Excellent communication skills in English, written and spoken; • Proficient in Electronic Documentation Management Software systems - ACONEX expertise is required, SharePoint, Documentum are added benefit • Experienced user of MS Office; • Capable of working with minimal supervision; • In-depth knowledge of document procedures; • Effective in building good working relationships both internally and with various project stakeholders.