Procurement Coordinator

Modern Pharmaceutical LLC; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Procurement Coordinator to enhance their procurement processes. This role involves managing day-to-day procurement tasks, creating purchase orders, and maintaining vendor relations. The ideal candidate will possess strong organizational skills and attention to detail, ensuring that procurement activities run smoothly and efficiently. You will have the opportunity to contribute to cost-saving initiatives and process improvements while collaborating with various internal departments. If you are proactive and solution-oriented, this position offers a chance to make a significant impact in a dynamic environment.

Qualifications

• 3+ years of experience in procurement with a focus on vendor management.
• Proficient in SAP and MS Office Suite for procurement tasks.

Responsibilities

• Manage procurement tasks and maintain vendor profiles for timely supply.
• Create Local Purchase Orders and track procurement budgets efficiently.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Problem-Solving

Multitasking

Education

Bachelor’s degree in Business Administration

Supply Chain Management

Tools

SAP

MS Office Suite

Job description

Job Overview:

The Procurement Coordinator will be responsible for handling day-to-day procurement administrative tasks, ensuring timely and efficient management of supplies, purchases, and vendor relations. The Procurement Coordinator will support the procurement team in managing internal requests, creating purchase orders, and maintaining accurate records for all procurement activities. This is an excellent opportunity for a proactive individual with strong organizational skills and a keen eye for detail to contribute to a smooth and efficient procurement process.

Key Responsibilities:

• Manage day-to-day administration tasks, including stationery and pantry supplies management, ensuring availability and timely stock replenishment.
• Create and process Local Purchase Orders (SAP) for approved procurements in accordance with company policies and procedures.
• Assist in the creation and maintenance of vendor profiles, ensuring all necessary documentation is up-to-date and accurate.
• Process advance payment requests and ensure they are submitted accurately and in a timely manner.
• Respond promptly to staff procurement requirements, ensuring that requests are met efficiently and effectively.
• Assist in tracking procurement budgets, monitoring spending, and ensuring compliance with procurement policies.
• Coordinate and collaborate with internal departments to ensure smooth and timely execution of procurement processes.
• Maintain accurate records of all procurement transactions, including correspondence and relevant documentation.
• Identify and incorporate cost-saving opportunities and process improvements.

Qualification & Experience:

• Bachelor’s degree in business administration, Supply Chain Management, or a related field is preferred.
• Minimum of 3 years of experience in a procurement role.
• Strong organizational skills with the ability to multitask and manage multiple priorities.
• Excellent communication skills, both verbal and written.
• Proficient in MS Office Suite (Excel, Word, Outlook).
• Knowledge of procurement procedures and vendor management is a plus.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy in all aspects of work.
• Basic knowledge of financial processes, including invoicing and payment requests, is advantageous.
• A proactive, solution-focused approach to problem-solving.
• Experience / knowledge in SAP, S4 Hanna