Assistant Shipping Executive

GAC Group; Al Hamriyah; On-site; AED 30,000 - 50,000; Full time

Job summary

Join a forward-thinking company as an Operations Assistant, where you'll play a crucial role in ensuring the smooth handling of vessels. Your responsibilities will include managing service records, liaising with suppliers, and supporting the Operations team. With a focus on professionalism and accuracy, you will contribute to timely service completion and customer satisfaction. This role offers a unique opportunity to develop your skills in a dynamic environment, making it perfect for both experienced candidates and fresh graduates eager to learn. If you're proactive and detail-oriented, this position is an excellent fit for you.

Qualifications

• Minimum Graduate with University degree or equivalent.
• Knowledge of port/customs rules and regulations.

Responsibilities

• Assist in operational matters related to vessel handling.
• Create service records for accurate invoicing.
• Support the Operations team with vessel visits.

Skills

Operational Management

Communication Skills

Invoice Management

Customer Service

Education

University Degree

Tools

Operational System Software

Invoice Management System

Job description

Job Description

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Duties Will Include

• Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.
• Create service records in the operational system to assure all services rendered are accurately recorded for invoicing purposes.
• Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.
• Support the Operations team with vessel visits or attendance as needed.
• Assist with customer queries and requirements regarding services rendered.
• Help in promptly passing operationally closed job files on for Invoicing.
• Ensure on-time renewal of company-provided Government IDs.
• Assure availability and proper use of Personal Protection Equipment (PPE) as required.
  
  

Job Requirements

Educational Qualification: Minimum Graduate with University degree or equivalent.

Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.

Specialist Knowledge: Proactive, well-dressed, and mannered.

Communication / Language: Knowledge of written & spoken English.

Computer Aptitude: Good knowledge of computer and phone usage.

Detailed Experience Levels: +1 year experience in a similar field. Freshers can also be considered, by assessing their academics, personality, and aptitude for the job. Necessary plans should be in place to develop their skills and competencies.