Executive Assistant

SenseTime 商汤科技; Abu Dhabi; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support senior executives in a dynamic environment. This role involves coordinating schedules, managing travel arrangements, and ensuring effective communication with stakeholders. The ideal candidate will possess exceptional organizational skills, emotional intelligence, and the ability to thrive under pressure. If you are a detail-oriented individual with a knack for multitasking and a passion for providing top-notch support, this opportunity is perfect for you. Join a forward-thinking company where your contributions will make a significant impact.

Qualifications

• 3-5 years of experience as an Executive Assistant for senior executives.
• Exceptional organizational and time-management skills are essential.
• Proficient in both Chinese (Mandarin) and English.

Responsibilities

• Coordinate meetings, travel arrangements, and expense reporting.
• Serve as a liaison between the executive and stakeholders.
• Provide comprehensive administrative support to ensure smooth operations.

Skills

Organizational Skills

Time Management

Communication Skills

Problem Solving

Microsoft Office Suite

Bilingual (Chinese and English)

Tools

Travel Platforms

Job description

Job Title: Executive Assistant

Location: Abu Dhabi – UAE

Employment Type: Full-Time

Key Responsibilities:

• Schedule & Meeting Coordination: Support arrangements for meetings, appointments, and events to ensure efficiency and being aligned with priorities.
• Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Expense Reporting: Track and reconcile expenses, ensuring timely and accurate submission of reimbursement reports.
• Stakeholder Coordination: Serve as a liaison between the executive and internal/external stakeholders, maintaining professionalism and discretion at all times.
• Project Support: Assist with project coordination, follow-ups, and task tracking, supporting execution across various initiatives.
• General Administrative Support: Provide comprehensive administrative support as needed to ensure the executive’s daily operations run smoothly.

Qualifications:

• Minimum of 3-5 years’ experience as an Executive Assistant or other supporting role working for senior executives, preferably in fast-paced environments.
• Exceptional organizational, time-management, and multi-tasking skills.
• Demonstrated ability to stay calm and effective under pressure.
• High emotional intelligence and discretion.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and travel platforms.
• A proactive problem-solver with a “can-do” mentality.
• Ability to anticipate needs and act independently without constant direction.
• Availability outside standard hours when necessary; flexibility is key.
• The applicant must be proficient in both Chinese (Mandarin) and English (spoken and written)