Operations Coordinator

Mackenzie Jones; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading event organizer in the UAE is seeking a Project Coordinator to assist in planning and executing various events. The role involves managing suppliers, providing administrative support, and ensuring projects are delivered on time and within budget. Ideal candidates should have strong project management skills and a background in events.

Qualifications

• Excellent administrative skills and proficiency in spreadsheets and word processing.
• Strong project management skills and industry knowledge.
• Excellent oral and written communication skills.

Responsibilities

• Support the Projects team in executing all event-related operations.
• Provide administrative support to the senior or project manager.
• Coordinate logistical planning and execution on event day.

Skills

Administrative skills

Project management

Communication

Attention to detail

Job description

Over the years, my client has worked across all sectors of the live entertainment industry and is immensely proud of their achievements as one of the UAE’s leading event organizers. They are constantly challenging themselves to find new talent, formats, and experiences for the passionate public.

Role: Project Coordinator

The Project Coordinator will assist the Project team in planning, executing, and reconciling projects/events within strict deadlines and budgets. The primary focus is to provide efficient administration support for event delivery. Responsibilities include managing suppliers, handling administrative duties, and reporting progress to the Senior Project Manager and team.

Responsibilities & Duties

1. Support the Projects team in executing all event-related operations.
2. Provide administrative support to the senior or project manager.
3. Manage and monitor timelines, assist with budgets and contracts, and report progress.
4. Coordinate logistical planning and execution on event day.
5. Liaise with third-party contractors, suppliers, and consultants.
6. Manage the pre-qualification process for suppliers and consultants.
7. Communicate any changes regarding commercial terms, rider requirements, and deliverables to relevant departments.
8. Prepare the event manual covering all aspects of the project.
9. Assist in developing detailed project plans, including work breakdown structures, ticket pricing, timelines, venue analysis, budgets, resources, legal obligations, staffing, marketing, and risk assessments.

Candidate Requirements

Applicants must possess excellent administrative skills, proficiency in spreadsheets and word processing, and attention to detail in proofreading. Strong project management skills and industry knowledge are essential. Excellent oral and written communication skills, high integrity, and professional ethics are required. Candidates should have a background in Events.

About The Company

Mackenzie Jones Middle East has extensive expertise in HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting, and Engineering recruitment. Based in Dubai since 2006, we serve the GCC and Levant regions, emphasizing personalized service and regional expertise. Our specialties include Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting, and Engineering.