Administrative Assistant

Khidmah; Abu Dhabi; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading company in Abu Dhabi is seeking an Administrative Support professional to manage the Executive Director's calendar and correspondence. The role requires strong organizational skills, discretion, and the ability to multitask effectively. The ideal candidate will thrive in a dynamic environment and possess excellent communication skills.

Qualifications

• Proven experience in a corporate or development-focused environment.
• Ability to work under pressure and manage multiple priorities.

Responsibilities

• Manage the Executive Director’s calendar and correspondence.
• Serve as a point of contact for stakeholders.
• Handle sensitive information with confidentiality.

Skills

Organizational Skills

Time Management

Communication

Problem-Solving

Education

Bachelor's degree

Tools

MS Office Suite

Project Management Tools

Job description

Key Responsibilities:

1. Administrative Support:

• Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Screen, prioritize, and manage correspondence, emails, and phone calls.

2. Task Coordination:

• Serve as a point of contact between the Executive Director and internal/external stakeholders.
• Ensure follow-up on outstanding tasks and commitments.

3. Office Management:

• Maintain the organization of the Executive Director’s outlook and ensure all documents are filed in an organized manner and readily accessible
• Handle expense reporting, invoicing

4. Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism.

5. Relationship Management:

• Build strong working relationships with internal teams and external stakeholders.
• Represent the Executive Director professionally in all interactions.

6. Proactive Problem-Solving:

• Anticipate the needs of the Executive Director and provide solutions to potential issues before they arise.
• Address urgent matters effectively and independently when required.

7. Team Management Support

• Provide support to wider team in coordinating diaries, managing meetings and other administrative support

Requirements:

• Proven experience, preferably in a corporate or development-focused environment.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills
• Proficiency in MS Office Suite and project management tools.
• High level of discretion and professionalism.
• Ability to work under pressure and manage multiple priorities effectively.
• Flexibility to adapt to changing schedules and requirements.

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite