Mobilization Coordinator

坯潤; Abu Dhabi; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading company in the energy sector seeks an experienced Mobilization Coordinator to manage employee mobilization and documentation processes. The role involves coordinating visa applications, organizing transport, and ensuring compliance with regulations. Join a diverse team committed to delivering innovative solutions in a dynamic environment.

Benefits

Medical Insurance

Group Life and Personal Accident Insurance

End of Service Gratuity

Employee Share Plan

Long Service Award

Commitment to Professional Development

Qualifications

• Minimum of 5 years experience in a similar role.
• Strong knowledge of visa processes and work permit documentation.

Responsibilities

• Coordinating deployment of new employees to project sites.
• Managing transport, job allocation, and scheduling for personnel.
• Preparing and liaising for UAE visa applications.

Skills

Visa Processes

Coordination

English

Microsoft Office

Job description

This is an exciting opportunity for an experienced Mobilization Coordinator responsible for preparing all related documents, following up with employees on documentation status for Residency Renewals, New Joiner Medical, Visa cancellations, assisting in the registration of national employees into the pension scheme (if applicable), and supporting all assigned administrative tasks within the function.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies worldwide. We have experienced teams, a proven delivery model, and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status quo in upstream and midstream oil and gas, onshore and offshore, gas to liquids, decarbonization, and electrification markets. We pride ourselves on steady, predictable delivery and are on an exciting growth trajectory.

Energy security, transition, and supply are more important than ever. Our enabling teams are at the forefront of transformative projects providing sustainable power for future generations. We are committed to bringing low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: Delivered to high-profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: An organization actively committed to diversity and inclusion
• Competitive remuneration package: With regular reviews aligned with market standards
• Medical Insurance: Covering inpatient and outpatient care
• Group Life and Personal Accident Insurance: Providing Life Assurance
• End of Service Gratuity: In line with UAE Labor Law, applicable to all employees
• The Employee Share Plan: Opportunity to purchase Wood shares with company matching
• Long Service Award: Recognizing loyalty and dedication at 5-year milestones
• Commitment to Professional Development: Tailored development plans
• Global connections: Collaborate with industry experts worldwide
• Energy Transition Academy: Access to a community sharing knowledge on energy systems

The key objectives for this role include:

• Coordinating deployment of new employees to project sites
• Managing transport, job allocation, and scheduling for personnel
• Ensuring site access paperwork and compliance requirements are met
• Acting as liaison between clients, contractors, and project teams
• Updating rosters and preparing job packs for employees
• Organizing mobilization events and ensuring resource availability

Wood is a global leader in consulting and engineering, providing solutions across 60 countries with around 35,000 employees. www.woodplc.com

Skills and Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities. Even if you don't meet every criterion but believe you have relevant experience, we encourage you to apply. Delivering solutions to critical global challenges requires a diverse team working together.

Expected:

• Minimum of 5 years experience in a similar role
• Strong knowledge of visa processes and work permit documentation
• Extensive experience with Iraq and UAE visa processes
• Proficiency in English
• Experience coordinating with departments and new joiners
• Proficiency in Microsoft Office
• Experience updating databases and trackers
• Understanding of medical insurance enrollment and requirements
• Good knowledge of PRO daily work and coordination

Key Accountabilities and Responsibilities:

• Preparing and liaising for UAE visa applications
• Booking medical requirements and inductions for employees
• Arranging flights, accommodation, and transportation for mobilization
• Maintaining mobilization trackers and ensuring data accuracy
• Managing administrative processes, including issuing instructions and record-keeping
• Ensuring employees have necessary visas, medicals, and inductions prior to mobilization
• Acting as logistics focal point for personnel movement
• Managing IT onboarding/offboarding processes
• Sending welcome/mobilization emails and verifying documentation
• Monitoring expiring tickets, visas, and medicals to ensure validity
• Meeting audit requirements for employee documentation
• Supporting HR with inductions, job profiles, and training requirements

Company Industry

Department / Functional Area

• Administration

Keywords

Disclaimer: Naukrigulf.com is a platform connecting jobseekers and employers. Applicants should independently verify employer legitimacy. We do NOT endorse requests for money and advise against sharing personal or bank details. For security, visit our Security Advice page. Report fraud to [e-mail].