Transaction Support Coordinator - Dubai (Onsite-Hybrid)

eXp Dubai; United Arab Emirates; Hybrid; AED 40,000 - 80,000; Full time

Job summary

Join a dynamic and innovative real estate brokerage that is redefining the industry. As a Transaction Support Coordinator, you'll play a crucial role in ensuring compliance and accuracy in real estate transactions. Your expertise in Dubai's regulations and strong organizational skills will help facilitate seamless coordination between agents, brokers, and legal representatives. This position offers a unique opportunity to work in a collaborative environment that values creativity and bold solutions. If you're detail-oriented and passionate about real estate, this is the perfect role for you!

Qualifications

• 1+ years in Dubai real estate transaction processing.
• Strong knowledge of RERA guidelines and compliance.

Responsibilities

• Manage real estate transaction documentation in compliance with local laws.
• Coordinate with agents and legal teams for smooth processing.

Skills

Dubai real estate transaction processing

RERA guidelines knowledge

Attention to detail

Interpersonal communication

Tools

Microsoft Excel

HubSpot CRM

Job description

This role is currently onsite in Dubai, with plans to transition to a hybrid model in the future. To be considered, candidates should be based in Dubai and have the right to work locally.

Who is eXp

Doing the audacious is part of eXp Realty's DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible, and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things.

Come join us at eXp Realty, an 8x Glassdoor Best Places to Work organization!

What you will do:

The Transaction Support Coordinator plays a vital role in managing real estate transaction documentation in the local country's regulated property market. This position requires a strong understanding of RERA (Real Estate Regulatory Agency) guidelines, land regulations, and escrow requirements. The ideal candidate will oversee the entire transaction lifecycle from listing to closing, ensuring accuracy, compliance, and seamless coordination between agents, brokers, and legal representatives.

Transaction Documentation & Compliance

• Verify and process real estate transaction documents in accordance with RERA and real estate laws.
• Ensure contracts, including Form A, Form B, Form F (MOU), No Objection Certificates (NOC), and Title Deeds, are properly completed and filed.
• Track and resolve missing or incorrect documentation to ensure compliance.

System & Data Management

• Enter, update, and maintain property transactions in the company's CRM and document management platforms.
• Ensure all listings meet Trakheesi permit requirements before publication.
• Generate weekly/monthly reports on transactions, pending deals, and compliance issues.

Coordination & Communication

• Work closely with agents, brokers, developers, and legal teams to ensure smooth transaction processing.
• Confirm commission structures and facilitate timely payments through escrow accounts.
• Educate agents on Ejari, Oqood, and other relevant transaction platforms.
• Address and resolve HubSpot tickets related to transaction queries.

How you will grab our attention:

• Experience:
• Minimum 1+ year in Dubai real estate transaction processing and compliance.
• Strong knowledge of Dubai's real estate regulations, RERA guidelines, and DLD requirements.
• Familiarity with Trakheesi, Ejari, Oqood, escrow accounts, and tenancy contracts (preferred).
• Technical Skills:
• Proficiency in Microsoft Excel, CRM platforms (e.g., HubSpot), and real estate transaction systems.
• Strong data entry and document management skills with high accuracy.
• Soft Skills:
• Highly detail-oriented, organized, and proactive.
• Strong interpersonal and communication skills to coordinate with brokers, agents, and legal teams.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Dependable and committed to confidentiality.

eXp Realty and its affiliated companies are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law.