Document Controller / Time Keeper

AQC Fitout; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Controller to manage and organize critical documentation. This role involves ensuring proper classification, filing, and retrieval of documents, both physical and digital, while maintaining confidentiality and accuracy. The ideal candidate will have a strong command of document control systems and excellent organizational skills. Join this dynamic team where your contributions will streamline processes and enhance project efficiency in the construction and consultancy sectors. If you thrive in a fast-paced environment and have a keen eye for detail, this opportunity is perfect for you.

Qualifications

• Experience in document classification and management.
• Strong command of document control systems and software.

Responsibilities

• Ensure proper document classification, sorting, and filing.
• Manage the flow of documents and conduct regular audits.
• Draft external and internal correspondence as needed.

Skills

Document Control Systems

MS Office

Attention to Detail

Communication Skills

Organizational Skills

Education

Bachelor's Degree

Diploma

Tools

Aconex

Procore

EDMS

PDF Editors

Job description

• Ensure proper document classification, sorting, filing, etc.

• File documents in physical and digital records & retrieve files as needed by employees and clients.

• Manage the flow of documents within the organization & conduct regular reviews and document audits.

• Prepare LPOs as advised and send to suppliers/subcontractors.

• Prepare submittals, e.g., shop drawings, method statements, WIR, MIR, material submittals, document submittals, NOCs, etc.

• Maintain logs of all incoming and outgoing documents, letters, LPOs, and project-related document submittals received from the site.

• Draft external correspondence to clients, consultants, subcontractors, and internal correspondence with the help and instruction of site project managers.

• Maintain confidentiality around sensitive information and terms of agreement.

• Ensure all internal memos and correspondences are received by the MD and management on time.

• Ensure controlled copies of approved documents are given to the appropriate employees or affiliated organizations.

• Maintain the distribution of payment applications, subcontractor payment applications, tax invoices, etc., to clients or related authorities.

• Preferably from the construction, fit-out, engineering, or consultancy sectors.

• Strong command of document control systems and software (e.g., Aconex, Procore, EDMS).

• Proficiency in MS Office and PDF editors.

• Excellent organizational and filing skills.

• Attention to detail and accuracy.

• Strong communication skills (written and verbal).

• Knowledge of project documentation standards (especially in UAE).

• Bachelor's Degree or Diploma preferred.