Administration Assistant

Waagner Biro; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is looking for an organized Administration Assistant to enhance office operations in Dubai. This role is pivotal in ensuring smooth daily functioning by managing filing systems, coordinating meetings, and providing essential support across departments. The ideal candidate will bring strong organizational and communication skills, along with proficiency in Microsoft Office Suite. Join a dynamic team where your contributions will drive the success of the organization and help create a welcoming environment for visitors and staff alike.

Qualifications

• 1-3 years of administrative experience in a professional office environment.
• Proficient in Microsoft Office Suite with strong organizational skills.

Responsibilities

• Manage office filing systems and handle correspondence.
• Schedule meetings and prepare documents using Microsoft Office.

Skills

Organizational Skills

Microsoft Office Suite

Communication Skills

Customer Service

Bookkeeping

Education

High School Diploma

Associate's Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are seeking an organized and efficient Administration Assistant to join our team in Dubai, United Arab Emirates. The ideal candidate will provide vital support to our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of our organization.

• Manage and maintain office filing systems, both electronic and physical
• Handle incoming and outgoing correspondence, including mail and emails
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and edit documents, reports, and presentations using Microsoft Office Suite
• Perform data entry tasks and maintain accurate records
• Assist with basic bookkeeping duties and expense reporting
• Greet visitors and handle initial inquiries with a professional demeanor
• Provide administrative support to various departments as needed
• Maintain office supplies inventory and place orders when necessary
• Assist in organizing company events and meetings

Qualifications

• High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred
• 1-3 years of administrative experience in a professional office environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent written and verbal communication skills
• Detail-oriented with a high level of accuracy in work
• Ability to maintain confidentiality and handle sensitive information
• Strong customer service skills and a professional demeanor
• Basic bookkeeping knowledge
• Ability to work independently and as part of a team
• Familiarity with office equipment and procedures
• Adaptability to learn new software and systems as required

Additional Information

Must have a valid UAE Family book