Admin cum Receptionist

North Ocean Contracting Company; Dubai; On-site; AED 30,000 - 50,000; Full time

Job summary

An established industry player in real estate development is seeking a dynamic Admin cum Receptionist to join their team in Dubai. In this role, you will be the first point of contact for clients and visitors, ensuring a professional and welcoming atmosphere. Your responsibilities will include managing the front desk, providing administrative support across departments, and assisting with real estate-specific tasks. This position offers a unique opportunity to grow within a vibrant company that values communication, organization, and initiative. If you thrive in a fast-paced environment and have a passion for customer service, this is the perfect role for you.

Qualifications

• Proven experience as a receptionist or administrative assistant.
• Strong organizational skills and ability to multitask effectively.

Responsibilities

• Greeting clients and managing a busy switchboard.
• Providing administrative support to various departments.

Skills

Communication Skills

Organizational Skills

IT Proficiency (MS Office)

Interpersonal Skills

Proactiveness & Initiative

Attention to Detail

Education

High School Diploma

Bachelor's Degree in Business Administration

Tools

CRM Software

Real Estate Software

Job description

Admin cum Receptionist role in a real estate development company in Dubai Reception & Front Desk Management: • Greeting clients, visitors, and VIPs in a professional and welcoming manner. • Managing a busy switchboard, answering, screening, and forwarding incoming phone calls. • Handling inquiries from clients and providing basic information about the company and its projects. • Maintaining a tidy and presentable reception area and meeting rooms. • Receiving, sorting, and distributing daily mail/deliveries/couriers. Administrative Support: • Providing administrative support to various departments, including sales, leasing, and management. • Scheduling and coordinating meetings, appointments, and travel arrangements. • Preparing correspondence, reports, presentations, and other documents. • Managing office supplies and inventory, and placing orders when necessary. • Maintaining and organizing company records, both electronic and physical files. • Assisting with basic accounting tasks like petty cash management or expense tracking (in some roles). • Liaising with building management, vendors, and suppliers. • Potentially assisting with marketing activities, such as preparing marketing materials or managing social media (less common, but possible). • Data entry and database management (e.g., client information, property listings). • Real Estate Specific Tasks (Possible): • Assisting with the preparation of tenancy agreements or sales contracts. • Coordinating property viewings. • Maintaining records of available properties.

• Education: Typically a high school diploma is the minimum. A bachelor's degree in business administration or a related field can be an advantage. • Experience: • Proven experience as a receptionist, administrative assistant, or front office representative. Previous experience in a real estate company in Dubai is highly advantageous. • Entry-level positions are available, but many companies prefer at least 1-2 years of relevant experience. Skills: • Communication: Excellent verbal and written communication skills in English are essential. Proficiency in Arabic is often a significant plus, and other languages can be beneficial given Dubai's diverse population. • Interpersonal Skills: A friendly, professional, and customer-oriented approach. Ability to handle different personalities and remain calm under pressure. • Organizational Skills: Strong organizational and time-management skills, with the ability to multitask and prioritize work effectively. • IT Proficiency: Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with CRM software or real estate software is a plus. • Proactiveness & Initiative: Ability to work independently and take initiative. • Attention to Detail: Accuracy in handling information and performing administrative tasks. • Presentable Appearance: Professional attire and demeanor.