Executive Assistant to CEO

Halian; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A global financial leader in Dubai is seeking an Executive Assistant to support the CEO. This role requires exceptional organizational skills, professionalism, and the ability to manage complex tasks efficiently. Responsibilities include calendar management, travel coordination, and document preparation. If you thrive in a dynamic environment and possess strong communication skills, we encourage you to apply.

Qualifications

• Minimum typing speed of 60 WPM required.
• Excellent verbal and written communication skills in English.

Responsibilities

• Manage the Chairman’s calendar and coordinate appointments.
• Arrange complex travel logistics for the Chairman.
• Create and format documents for executive meetings.

Skills

Communication Skills

Professionalism

Attention to Detail

Adaptability

Typing Speed

Tools

Microsoft Office Suite

Job description

Job Title: Executive Assistant to CEO

Location: Dubai, UAE

Employment Type: Permanent

Our client:

Our client, a global financial leader based in Dubai, offering advanced trading technology and exceptional customer service are seeking an experienced EA to support the CEO.

This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives’ daily tasks.

If you thrive in a dynamic environment, possess impeccable organizational skills, and maintain the highest level of professionalism, we encourage you to apply.

Your Responsibilities:

• Calendar Management and Scheduling:
• Efficiently manage the Chairman’s calendar, coordinating appointments, meetings, and conference calls.
• Prioritize and optimize scheduling to maximize the Chairman’s time.
• Travel Coordination:
• Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
• Anticipate travel needs and handle adjustments promptly.
• Document Preparation and Organization:
• Create, edit, and format documents, presentations, and reports for executive meetings.
• Maintain an organized digital and physical filing system.
• Special Projects and Initiatives:
• Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
• Assist in preparing materials for board meetings and high-level presentations.
• Confidentiality and Discretion:
• Handle sensitive information with utmost confidentiality.
• Exercise discretion when dealing with confidential documents and discussions.

Your Qualifications:

• Professionalism: Represent the Chairman and the firm with the highest level of professionalism and integrity.
• Typing Speed: A minimum of 60 WPM is required for this role.
• Communication Skills: Excellent verbal and written communication skills in English (other languages are a plus).
• Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to Detail: Meticulous in document preparation and data management.
• Adaptability: Comfortable in a fast-paced, ever-changing environment.
• Positive Attitude: Proactive, solution-oriented, and maintains a positive outlook.

Halian Group:

With over 20 years of experience, we have come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers.

Our resourcing and smart services help you to realize tomorrow’s potential. Discover the amazing things possible when you bring the right people and the right technologies together.