PA to C-suite

Multiply Group; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is looking for a highly organized Personal Assistant to support their Chief Investment Officer and Chief Portfolio Officer. This role is pivotal in ensuring seamless daily operations and requires an individual who thrives in a fast-paced investment environment. The ideal candidate will have over five years of executive support experience, excellent communication skills, and a strong background in finance or business administration. If you're proactive, detail-oriented, and ready to take on multiple priorities, this opportunity is perfect for you!

Qualifications

• 5+ years of experience as a PA or Executive Assistant in an investment firm.
• Strong understanding of financial and investment strategies.

Responsibilities

• Provide high-level administrative support to the CIO & CPO.
• Organize board meetings and manage travel logistics.
• Coordinate events and liaise with investment teams.

Skills

Executive Support

Communication Skills

Organizational Skills

Multitasking

Problem-Solving

Discretion

Education

Bachelor's in Business Administration

Background in Finance or Investments

Tools

MS Office (Excel, PowerPoint, Word)

CRM Software

Bloomberg

Job description

We are seeking a highly organized and proactive Personal Assistant (PA) to support our Chief Investment Officer (CIO) & Chief Portfolio Officer (CPO). The ideal candidate will have strong executive support experience, excellent communication skills, and the ability to handle confidential information with discretion. This role requires someone who thrives in a fast-paced investment environment, can manage multiple priorities, and ensures seamless daily operations for both executives.

Responsibilities:

Executive Support

• Provide high-level administrative and personal support to the CIO & CPO
• Manage complex calendars, scheduling meetings, and coordinating internal & external engagements.
• Handle confidential information with absolute discretion.
• Act as the main point of contact between the executives and internal/external stakeholders.

Meeting & Travel Management

• Organize and coordinate board meetings, investment committee meetings, and strategic planning sessions.
• Arrange international and domestic travel, including flights, visas, accommodations, and itineraries.
• Ensure seamless logistics for roadshows, investor meetings, and conferences.

Operational & Project Coordination

• Assist in monitoring deadlines and tracking project milestones.
• Liaise with investment teams, finance, legal, and business development teams to ensure smooth operations.
• Coordinate events, networking engagements, and industry summits.

Required skills & Qualifications:

• 5+ years of experience as a PA, Executive Assistant, or Chief of Staff within an investment firm, holding company, or financial institution.
• Background in finance, investments, or business administration.
• Strong understanding of financial, investment, and corporate growth strategies.
• Experience supporting C-suite executives in a high-growth or investment-driven environment.
• Familiarity with investment regulations, deal structuring, and investor relations is a plus.
• Excellent organizational, multitasking, and problem-solving skills.
• Outstanding communication skills (verbal & written) in English (Arabic is a plus).
• Advanced proficiency in MS Office (Excel, PowerPoint, Word) and business tools like CRM, Bloomberg, or investor platforms.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• Discretion, professionalism, and strong attention to detail.