Engineering Coordinator

Al Raha Beach Resort and Spa; Abu Dhabi; On-site; AED 30,000 - 50,000; Full time

Job summary

An established industry player seeks a dedicated office administrator to manage various secretarial tasks and maintain engineering supplies. This role involves ensuring effective communication, maintaining filing systems, and supporting the Director of Engineering with administrative duties. Ideal candidates will have a strong background in office management and excellent communication skills, along with a minimum of two years of experience in a similar capacity within the hospitality sector. Join a dynamic team and contribute to the smooth operation of a prestigious establishment in a vibrant location.

Qualifications

• Minimum 2 years experience in a similar role within 5-star hotels.
• Good working knowledge of office administration and computer programs.

Responsibilities

• Handles incoming mail, correspondence, and maintains filing systems.
• Keeps maintenance records and manages departmental communication.
• Ensures confidentiality and adheres to hotel policies.

Skills

Computer Programmes (Word, Excel, PowerPoint)

Office Administration

Communication Skills

Repairs and Maintenance Knowledge

Engineering Supplies Knowledge

Education

Bachelor's Degree in Office Management

Industry Based Certifications

Job description

Scope of Work:

Performs a variety of secretarial and general office duties as well as maintaining control of the Engineering stores and ensures adequate stocks at all times.

Job Responsibilities:
1.Receives incoming mail, opens, stamps and logs/files as required and passes on to the appropriate person.

2. Arranges dispatch and circulation of correspondence as required.

3.Makes sure confidential materials are filed, delivered and received in an appropriate manner.

4.Receives inter departmental correspondence and other communication and passes it on to the appropriate person.

5.Establishes and maintains a comprehensive filing system for correspondence and other documentation.

6.Establishes and maintains an appropriate meeting schedule and relate to appropriate people. Attends wherever necessary and as directed by the Director of Engineering or delegate.

7.Keeps and maintains maintenance/repair record of equipment being serviced.

8. Strictly adheres to the hotel’s Policy on Confidentiality and Ethics.

9. Handles all telephone calls for the department.

10.Keeps updated with the latest industry trends and new products in the market.

11.To carry out any additional tasks and projects as requested by theDirector of Engineering.

Job Specification:

• Good Working Knowledge of Computer Programmes, Word, Excel, PowerPoint
• Good Working Knowledge of Office Administration
• Basic Working Knowledge of Repairs and Maintenance
• Basic Working Knowledge of Engineering Supplies
• Excellent Communication Skills
• Bachelors Degree/Diploma in Office Management or Industry Based Certifications
• Minimum of 2-Years Experience in a Similar Capacity Within 5 Star Hotels
• Candidate must be locally available in UAE