Personal Assistant to the Chief Commercial Officer

Reportage Properties LLC; Abu Dhabi; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organized and proactive Executive Assistant to support the Chief Commercial Officer. In this pivotal role, you will manage calendars, coordinate meetings, and handle communications, ensuring smooth operations within the sales department. The ideal candidate will possess exceptional organizational skills, emotional intelligence, and the ability to maintain confidentiality while managing multiple priorities. Join a dynamic team where your contributions will be valued, and you will play a key role in driving the success of the organization.

Qualifications

• Proven experience in a senior-level PA or Executive Assistant role.
• Ability to manage multiple priorities and deadlines under pressure.

Responsibilities

• Manage CCO's calendar and coordinate meetings and appointments.
• Handle communication on behalf of the CCO and maintain documents.
• Support team admins with daily tasks and help as needed.

Skills

Organizational Skills

Communication Skills

Emotional Intelligence

Microsoft Office Proficiency

Confidentiality Management

Education

Bachelor's Degree

Job description

Location: Abu Dhabi

Department: Sales

Reporting To: Chief Commercial Officer

Employment Type: Full-Time | Permanent

Key Responsibilities:

• Manage CCO's calendar and coordinate meetings, conferences, and appointments.
• Handle incoming and outgoing communication on behalf of the CCO
• Organize and maintain documents and files.
• Prepare and edit correspondence, communications, presentations and other documents.
• Manage and arrange travel and accommodation for the CCO

Manage and coordinate the submission of documents requiring the CCO's approval, including sales updates, leave applications, and other official communications.

Oversee the processing and routing of Sale and Purchase Agreements (SPAs) for review by the Contracts Department, ensuring timely and accurate handling.

Support team admins with daily tasks and help as needed.

• Handle confidential information with discretion and maintain high levels of confidentiality.

Any other tasks requested by the CCO.

Requirements:

• Bachelor's degree
• Proven experience in a senior-level PA or Executive Assistant role
• Exceptional organizational skills, with the ability to manage multiple priorities and deadlines under pressure.
• High emotional intelligence and professional maturity, with the ability to handle confidential information and complex interpersonal dynamics.
• Strong written and verbal communication skills, with attention to detail and a proactive mindset.
• Proficiency in Microsoft Office
• A solutions-oriented approach, with a bias for action and the ability to work independently as well as collaboratively.