Contracts Administrator

Omnium International Limited; Abu Dhabi; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading company in Abu Dhabi seeks a Contract Administrator to support a prestigious residential masterplan project. The role involves maintaining project contracts, monitoring deadlines, and ensuring compliance with local laws. Ideal candidates will have extensive experience in contract administration, particularly in the UAE, and possess strong organisational and communication skills.

Qualifications

• Minimum 10 years experience in Contract Administration or Management.
• At least 3 years experience in the UAE.

Responsibilities

• Maintain and organise all project-related contracts.
• Monitor key contractual dates and obligations.
• Assist in the preparation of contract amendments and claims.

Skills

Organisational Skills

Time Management

Communication

Negotiation

Education

Bachelor's degree in Quantity Surveying

Bachelor's degree in Engineering

Bachelor's degree in Construction Management

Bachelor's degree in Law

Bachelor's degree in Business Administration

Tools

Contract Management Software

Microsoft Office Suite

Job description

Join our PM Services team in Abu Dhabi as a Contract Administrator and provide comprehensive Contract Administration support for a prestigious residential masterplan project in Abu Dhabi.

About the role

Join our PM Services team in Abu Dhabi as a Contract Administrator and provide comprehensive Contract Administration support for a prestigious residential masterplan project in Abu Dhabi.

Duties & Responsibilities:

• Maintain and organise all project-related contracts, including main works contracts, subcontracts, consultancy agreements, and variations.
• Ensure all contractual documents are accurately filed, tracked, and readily accessible.
• Monitor key contractual dates, milestones, and obligations, proactively alerting the project team of upcoming deadlines.
• Assist in the preparation and review of contract amendments, variations, and claims.
• Maintain a register of all contractual correspondence and ensure timely responses.
• Establish and maintain a robust document control system for all contract-related documentation.
• Ensure the accurate and timely distribution of contractual documents to relevant stakeholders.
• Track document submissions, approvals, and revisions.
• Maintain an up-to-date record of all project drawings, specifications, and other technical documents relevant to the contracts.
• Serve as a key point of contact for contract-related inquiries from internal and external stakeholders.
• Facilitate effective communication between the project team, client, contractors, and consultants on contractual matters.
• Prepare and circulate contractual notices and correspondence as required.
• Assist in the preparation of reports on the status of contracts and potential risks.
• Assist in the processing of payment applications, ensuring compliance with contractual terms.
• Track and monitor payment certificates and invoices.
• Support the project team in managing contractual financial matters.
• Ensure that all contract administration activities are carried out in accordance with company policies and procedures.
• Assist in ensuring compliance with relevant local laws and regulations.
• Contribute to the development and improvement of contract administration processes and templates.
• Provide administrative support to the Project Manager and Commercial Manager on contract-related matters.
• Assist with the preparation of presentations and reports.
• Undertake any other duties as reasonably required.

Key Skills & Requirements

• A minimum of 10 years of experience in Contract Administration or Management is required.
• Minimum 3 years experience in the UAE.
• Sound understanding of standard forms of construction contracts (e.g., FIDIC, JCT).
• Familiarity with contract administration principles, practices, and procedures.
• Understanding of project management principles and the construction lifecycle.
• Detail-oriented with strong organisational skills.
• Proficient in contract management software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Strong time management skills with the ability to handle multiple priorities.

Qualifications & Training

• Bachelor's degree in a relevant field such as Quantity Surveying, Engineering, Construction Management, Law, or Business Administration.
• Excellent communication and negotiation abilities.

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